Regular Meeting

September 1, 2009

Trustee Corey called the meeting to order at 6:30 p.m. Trustee Patterson was present. Also present was Acting Administrator Lois McKnight, Fiscal Officer John Wahle and Law Director Tom Swope. Trustee Romano was absent.

Vineyard Community Pastor Jim Toy gave the opening prayer. 

Trustee Patterson led the Pledge of Allegiance 

Presentation

Warren County Sheriff Larry Sims spoke on the bike patrol. The Board recognized Michelle Tobin, a member of Deerfield Women’s Club and Lori Morrow with bd’s Mongolian Grill for a fund raising event held at bd’s and organized by the Deerfield Women’s Club to raise money for the bike patrol.

Public Comment – None

Items to Remove from Consent Agenda – None

 Fiscal Officer

A motion by Trustee Corey and second by Trustee Patterson to approve Purchase Orders 09-13128, 13137, 13138, 13145 and 13147. Motion carried.

Board Action – New Business

Parks

Eric Reiners presented the agenda item.

A motion by Trustee Patterson and second by Trustee Corey to accept the proposals from Radius Construction for $101,709, Butler County Electric for $35,675 and The Verdin Company at a cost of $38,000 plus a 10% contingency and authorize the administrator to sign any applicable documents pending favorable contractor review and references. Motion carried. 

Public Works

Eric Reiners presented the agenda items.

A motion by Trustee Patterson and second by Trustee Corey to accept the bid from the lowest and best bidder, Charles H. Hamilton Company; authorize staff to proceed with the service facility site improvements and authorize the administrator to sign any applicable documents. Motion carried. 

A motion by Trustee Patterson and second by Trustee Corey to accept the bid proposal from Thelen Associates and authorize the administrator to sign any applicable documents. Motion carried. 

Administration

Eric Reiners presented the agenda items.

A motion by Trustee Corey and second by Trustee Patterson to approve payment of Invoice #0014895-IN from REI Construction in the amount of $125,477.78 from the TIF 98 General Reserve Fund. Motion carried. 

A motion by Trustee Patterson and second by Trustee Corey to approve the appointment of Ben Yoder to the Deerfield Regional Storm Water District Board for the remaining term beginning on the appointment date (September 1, 2009) through February 17, 2012. Motion carried. 

Lois McKnight presented the agenda item. 

A motion by Trustee Patterson and second by Trustee Corey to approve Resolution 2009-63 A Resolution Unanimously Authorizing the Amendment to a Real Estate Purchase Agreement for the Sale of Certain Real Property to HPA Development Group, Inc., Authorizing the Acting Township Administrator to Sign Addendum 1 to the Contract for Real Estate Purchase, Dispensing with the Second Reading and Declaring an Emergency. Motion carried. 

Approval of Minutes

A motion by Trustee Patterson and second by Trustee Corey to approve the meeting minutes of August 18, 2009 as presented. Motion carried. 

A motion by Trustee Patterson and second by Trustee Corey to approve the meeting minutes of August 22, 2009 as presented. Motion carried. 

The August 27, 2009 meeting minutes will be presented at the September 15, 2009 meeting. 

Consent Agenda

A motion by Trustee Corey and second by Trustee Patterson to approve Warrants #55434 through 55481. Motion carried. 

A motion by Trustee Corey and second by Trustee Patterson to approve Jennifer Wagner and Peggy Monjar attending the GFOA 22^nd Annual Fall Conference in Cincinnati, OH on September 23 through 25, 2009. Motion carried. 

A motion by Trustee Corey and second by Trustee Patterson to approve the attendance of Lois McKnight and Hayfaa Wadih at the 2009 Ohio Planning Conference in Cuyahoga Falls on September 23 through 25, 2009 at a cost of $1,180 plus food and mileage. Motion carried. 

A motion by Trustee Corey and second by Trustee Patterson to approve the Employment Agreement between Deerfield Township and William Becker effective September 2, 2009. Motion carried.

Reports

Trustee Corey thanked Lois McKnight for her work as acting administrator. He announced the hiring of Bill Becker as interim administrator, tentatively serving from September 2, 2009 through January 31, 2010.  

Trustee Patterson also thanked Lois McKnight for her service and staff for their work during the transition period. 

Lois McKnight thanked the Board for the opportunity to serve as acting administrator. 

Executive Session

A motion by Trustee Corey and second by Trustee Patterson to enter executive session to discuss property acquisition and personnel matters. Motion carried.

___________________________________                 ____________________________

Dan Corey, President                                                                  John Wahle, Fiscal Officer