Regular Meeting
August 4, 2009
Trustee Corey called the meeting to order at 6:30 p.m. Trustee Patterson and Trustee Romano was present. Also present was Acting Administrator Lois McKnight, Fiscal Officer John Wahle and Law Director Tom Swope.
Pastor Scotty Neal, Origins Church, gave the opening prayer.
Trustee Romano led the Pledge of Allegiance.
Presentation
The Board recognized Kings Character Award winners Nicole Weinrich, Michelle Geygan, Valerie Grosso and Sarah Guckert.
Public Comment – None
Items to Remove from Consent Agenda – None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Romano and second Trustee Patterson to approve Purchase Orders 09-12990, 13005, 13006, 13030, 13032 and 13033. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2009-58 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to accept the proposal from Fifth Third Bank for the Depository Agreement; approve Resolution 2009-59, A Resolution Designating Public Depositories for Township Funds and Dispensing with the Second Reading, and authorize the Fiscal Officer to sign any applicable documents for the maximum time allowed by the OCR. Motion carried unanimously.
Board Action – New Business
Community Development
Matt Clark presented the agenda item.
A motion by Trustee Corey and second by Trustee Romano to declare the property at 5578 Homecrest Lane, Mason, Ohio 45040 a public nuisance pursuant to the ORC §505.87 and adopt Resolution 2009-60 A Resolution Providing for and Authorizing the Removal of the High Grass and Weeds Located on 5578 Homecrest Lane, and Declare an Emergency. Motion carried unanimously.
Hayfaa Wadih, Planning Manager, presented Case 2008-243 Carstar Stage 3 Extension.
A motion by Trustee Romano and second by Trustee Patterson to grant an extension of the Carstar Stage 3 addition approved in Case 2008-243 until December 3, 2009. All previous approved conditions remain unchanged. Motion carried unanimously.
Parks
Regarding the following agenda item, Trustee Corey gave a recusal due to being employed by CDS.
Joel Smiddy, Parks Director, presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to accept the proposal received from CDS Associates, Inc. and authorize the administrator to sign any applicable documents. Motion carried.
Trustee Corey returned to the dais.
Administration
Lois McKnight presented the agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve the payment of ME Companies Invoice #09123-00001 in the amount of $7,500 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve payment of Invoice #09039-00004 from ME Companies in the amount of $3,420 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve payment of Invoice #0014878-IN from REI Construction in the amount of $75,187.24 from the TIF 98 General Reserve Fund. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Patterson to approve the meeting minutes of July 21, 2009 Regular Session as presented. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve the meeting minutes of July 23, 2009 Work Session with a correction in line 43 changing HAS to HSA. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Corey and second by Trustee Patterson to approve Warrants 55258 through 55322. Motion carried unanimously.
Human Resources
A motion by Trustee Corey and second by Trustee Patterson to approve the Tuition Reimbursement Agreement with Ronnie Caldwell for his pursuit of an Associate’s Degree from Sinclair College. Motion carried unanimously.
Reports
Trustee Patterson spoke on resident e-mails received thanking staff and the fire department.
Trustee Corey spoke on meeting with Warren County Engineer Neil Tunison regarding Fields Ertel and Western Row interchanges.
Lois McKnight announced the August 15 Cottell Park new tennis and baskbetball courts grand opening and ribbon cutting at 10:00 a.m.
Executive Session
A motion by Trustee Corey and second by Trustee Patterson to enter executive session to discuss disposition of property. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to return to regular session. Motion carried unanimously.
Administration (continued)
A motion by Trustee Corey and second by Trustee Patterson to authorize Lois McKnight to sign a document extending the Due Diligence Period with HPA Development Group to January 31, 2010. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to adjourn the meeting. Motion carried unanimously.
__________________________ ___________________________
Dan Corey, President John Wahle, Fiscal Officer