Regular Meeting
January 6, 2009
Fiscal Officer John Wahle called the meeting to order. Trustees Dan Corey, Pete Patterson and Chris Romano were present. Also present were Administrator Dan Evers and Law Director Tom Swope.
Pastor Jim Toy, with Vineyard Community Church, gave an offering of prayer.
Trustee Romano led the Pledge of Allegiance.
Election of Officer
John Wahle asked for nomination of Board of Trustee Officers.
A motion by Trustee Patterson and second by Trustee Romano to elect Dan Corey as President and Chris Romano as Vice-President of the Board of Trustees. Motion carried unanimously.
John Wahle ceded the floor to Trustee Corey, who presided over the meeting.
Presentation
Public Relations Director Fran Klatte recognized The Fox and Hound Pub and Grille in Deerfield Township as Business of the Quarter. A plaque and award were presented to General Manager Jeff Tomko and District Manager Jeremy Herzberg.
Public Comment – none
Items to be Removed from Consent Agenda – none
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve Purchase Orders 08-11912, 11923 and 11933. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution 2009-01 A Resolution Approving Temporary Appropriations for 2009, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Resolution 2009-02 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih presented Case 2008-392 Stage 3 Phase 1 Long Cove Pointe for Office Condominiums and Open Space. Tim Hensley, representing the developer, addressed the Board and answered questions.
A motion by Trustee Romano and second by Trustee Patterson to approve Case 2008-392 Stage 3 final detailed plans application for the subject property (Long Cove Pointe for Office Condominiums and Open Space), subject to the fifteen (15) conditions as recommended in this report with changes to the following conditions. Condition #2: add “and the Simpson Creek Model”.
Condition #10: add the following to the first sentence in the report, “The Deerfield Township logo shall be incorporated into the ground signage and shall not be included in the maximum allowable sign area”. Condition #11: add “a sprinkler system is required to maintain the landscape areas”.
Motion carried unanimously.
Public Works
Dan Evers presented the agenda items.
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution #2009-03 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Chestnut Hill Drive, Breeders Cup Court, Classic Turn Lane, and The Ridings, Phase One; Chestnut Hill Drive, English Pleasure Drive and Homestretch Lane, Phase Two Block A; and Homestretch Lane and Winning Stakes Way, Phase Two Block B in Chestnut Hill Subdivision, Deerfield Township, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve Resolution 2009-04 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Pinnacle Lane, Top Flite Lane, Torrey Pines Court and Forest Oaks, Section One; and Pinnacle Lane, Isleworth Lane and Bay Hill Court, Section Two in Crooked Tree Meadows Subdivision, Deerfield Township, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve Resolution 2009-05 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Sunny Drive and Thornberry Court, Rosemont South Subdivision, Deerfield Township, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to accept maintenance of the streets in The Woods of Squires Gate Subdivision. Motion carried unanimously.
Human Resources
Dan Evers and Lois McKnight (Community Development Director) presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve the hiring of Douglas Adams as an intern in the community development department at the rate of $12 per hour, contingent upon successful completion of a pre-employment drug test and favorable background/reference check. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Romano to approve the meeting minutes of December 16, 2008 regular session and December 31, 2008 work session. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Corey and second by Trustee Patterson to approve Warrants #54063 through 54163. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve the attendance of Dan Evers and Peggy Monjar at the OHPELRA 25th Annual Training Conference at Cherry Valley Lodge in Newark, OH on February 2 and 3, 2009. Motion carried unanimously.
Other Business
A motion by Trustee Corey and second by Trustee Patterson to request the Deerfield Regional Stormwater Board to provide the Warren County Engineer with the Stormwater model for the Simpson Creek Watershed. Motion carried unanimously.
Reports
Trustee Corey spoke about the Irwin Simpson project. Trustee Corey will meet with the Warren County Engineer’s office within the next two weeks.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to adjourn to executive session to discuss pending and threatened litigation. Motion carried unanimously.
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Dan Corey, President John Wahle, Fiscal Officer