Regular Session
November 10, 2009
Trustee Corey called the meeting to order at 6:28 p.m. Trustee Patterson and Trustee Romano was present. Also present was Interim Administrator Bill Becker, Fiscal Officer John Wahle and Law Director Tom Swope.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss pending litigation and personnel issues. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Vineyard Community Pastor Jim Toy gave the opening prayer.
Trustee Patterson led the Pledge of Allegiance.
Presentation
US Army Retired Colonel Steve Ackman presented Deerfield Township’s Armed Forces Community Covenant and Proclamation.
Public Comment – None
Items to Remove from Consent Agenda – None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Purchase Orders 09-13299, 13423, 13434, 13435, 13438, 13442, 13444, 13453, 13457, 13459, 13477 and 13478. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve Resolution 2009-79 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Investment Policy
Trustee Corey gave the first reading of Resolution 2009-80 A Resolution Adopting a Township Investment Policy.
Board Action – New Business
Fire Department
Bill Becker presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to authorize Interim Administrator Bill Becker to sign the contract with Dr. Lovett to provide medical direction to the township fire department for the year 2010 for the negotiated price of $4,800. Motion carried unanimously.
Parks Department
Bill Becker presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve the British Soccer Camp Agreement/Confirmation and authorize the township administrator/parks director to execute all necessary documentation for the contract agreement. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve the proposal for electronic door locks from Skeets Humphries Construction LLC at a cost of $6,189.65 and authorize the township administrator/parks director to execute all necessary documentation for the contract agreement. Motion carried unanimously.
Public Works
Larry Weis presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to accept the streets for public maintenance in the Northgate Estates Subdivision. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of a 5-ton tilt bed trailer from Southeastern Equipment (off state bid) at a price of $6,900 including trade-in of our 1995 trailer. Motion carried unanimously.
Administration
Community Development Director Lois McKnight presented the agenda item.
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution 2009-81 A Resolution Authorizing the Leasing of Additional Space Near the Township Administration Building for Use by the Deerfield Post of the Sheriff’s Department, Authorizing the Township Administrator to Enter into the First Amendment of the Lease on Behalf of the Township and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to not request a hearing on the transfer of C1 and C2 liquor license permits for Lehigh Gas Ohio LLC DBA BP AM PM, 9855 Mason Montgomery Road, Deerfield Township, Mason OH 45040. Motion carried unanimously.
Bill Becker presented the agenda items.
A motion by Trustee Corey and second by Trustee Patterson to approve payment of Invoice #0015008-IN from Rapier Electric Inc., in the amount of $37,928.40 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve the payment of Thelen Associates Inc. Invoice #66779 in the amount of $1,436.71 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve the payment of Charles H. Hamilton Application No. 002 in the amount of $261,309.61 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve entering into an Agreement with tw Telecom for communication service at 3378 Townsley Drive and authorize Township Administrator Bill Becker to execute all documents in conjunction with this agreement. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Patterson to approve the meeting minutes of October 27, 2009 regular session as presented. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Corey and second by Trustee Patterson to approve Warrants #55798 through 55875. Motion carried unanimously.
Reports
Trustee Romano and Trustee Patterson thanked everyone for the support and participation at the Deerfield Honors Veterans Plaza dedication.
Trustee Corey reviewed the Irwin Simpson Road improvements, anticipating an early 2010 completion.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss personnel matters. Motion carried unanimously.
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Dan Corey, President John Wahle, Fiscal Officer