Regular Meeting
July 7, 2009
Trustee Corey called the meeting to order at 5:00 p.m. Trustee Patterson and Trustee Romano was present. Also present was Administrator Dan Evers, Law Director Tom Swope and Fiscal Officer John Wahle.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss disposition of real estate. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Pastor Wayne Lowe, Faith Baptist Church gave the opening prayer.
Trustee Romano led the Pledge of Allegiance.
Presentation
The Board recognized Duke Energy and Manager of Business Relations Timothy Abbott for their contribution of $2,000 for Taste of Deerfield 2009.
Public Relations Director Fran Klatte presented the 2009 Taste of Deerfield volunteers to the Board. The Board presented certificates to Phyllis Hamilton, Kelly Green, Jim Klatte, Dani Green, Cody Powell, Cathy Seigla, Sherry McMillian, Curtis Schumacher, Erik Schauf, Sara Overberg, Haley Jones, Haley Clutter and Haley Ashworth.
Public Comment – None
Items to Remove from Consent Agenda – None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve Purchase Orders 09-12888 through 12890, 12902, 12903 and 12905. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2009-49 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2009-50 A Resolution to Adopt the 2010 Tax Budget and to Submit the Annual Budget for the Year Commencing January 1, 2010 for consideration of the County Budget Commission pursuant to Section 5705.30 of the Revised Code. Motion carried unanimously.
Board Action – New Business
Community Development
Code Enforcement Officer Matt Clark presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to declare the property at 2064 Plateau Drive, Maineville, OH 45039 a public nuisance pursuant to ORC §505.87 and adopt Resolution 2009-51 A Resolution Providing for and Authorizing the Removal of the High Grass and Weeds Located on 2064 Plateau Drive and Declare an Emergency. Motion carried unanimously.
Planning Manager Hayfaa Wadih presented Case 2009-101 revised preliminary site plan review at 4605 Duke Drive in Governor’s Pointe for additional parking spaces.
John Kennedy, representing Duke Realty Company, spoke about the request.
A motion by Trustee Patterson and second by Trustee Corey to approve Case 2009-101, Revised Stage 2, preliminary site plan review application for 4605 Duke Drive in Governor’s Pointe, subject to the fifteen (15) conditions as recommended by the Township Zoning Commission and adding Condition 16: Prior to the issuance of the zoning permit, applicant shall provide a written agreement with the easement holder indicating approval of the encroachment into the easement. Motion carried unanimously.
Hayfaa Wadih presented Case 2009-102 Combined Revised Preliminary Site Plan and Final Detailed Plans for Candlewood Suites at Governor’s Pointe.
Patrick Taylor, representing Lee Hospitality, spoke on the request.
A motion by Trustee Romano and second by Trustee Patterson to approve Case 2009-102, Revised Stage 2, Preliminary site Plan Review and Stage 3, Final Detailed Plans Application for Candlewood Suites at Governor’s Pointe Lot 19, Section 7, subject to the twenty-three (23) conditions as recommended by the Township Zoning Commission. Motion carried unanimously.
Hayfaa Wadih presented Case 2009-137 Modifications to Approved Stage 3 Plan for the Shoppes of Nantucket.
Tom Heitker and Doug Schmutte, representing the applicant, spoke on the request.
A motion by Trustee Patterson and second by Trustee Corey to approve Case 2009-137 Modifications to Approved Stage 3 Plan for the Shoppes of Nantucket, subject to four (4) conditions as recommended in the staff report and an additional fifth condition: Applicant shall obtain a zoning permit from Deerfield Township community development and a building code permit prior to starting any construction on the site. Motion carried.
Hayfaa Wadih presented Case 2009-099 Revised Preliminary Site Plan Review for Long Cove Pointe.
Tim Hensley, representing the applicant, spoke on the request. Joe McIntee, Wegman Companies, spoke on the assisted living aspect of the development.
A motion by Trustee Romano and second by Trustee Corey to approve Case 2009-099 Revised Preliminary Site Plan application for Long Cove Pointe, subject to twenty (20) conditions as recommended by the Township Zoning Commission and adding three (3) conditions from the Staff Report. Condition 21: Detailed elevations drawings are required for Stage 3 submittal reflecting staff recommendations regarding the building materials, colors and window frames, as described in this report under Miscellaneous Issues. Condition 22: The permitted use for Tract No. 2 is as follows: offices, personal services, financial institutions, medical and dental clinics, retail businesses, restaurants and taverns, and a residential care facility limited to eighty-one (81) units. A total of one drive thru concealed from public view and traffic is permitted in conjunction with one of these uses. Condition 23: The maintenance of any improvements to landscape islands within the public right-of-way shall be the responsibility of the developer or a recorded owner association, including replacement of plant material and irrigation.
Motion carried unanimously
A motion by Trustee Romano and second by Trustee Corey to take a five-minute break. Motion carried unanimously.
Public Relations
Fran Klatte and Parks Director Joel Smiddy presented a follow-up report on 2009 Taste of Deerfield.
Fran Klatte presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to accept the bid from Stith Graphics to design three issues of the Digest (8-Page Maximum) at a cost of $480 per issue and to design one issue (16-Pages Maximum) at a cost of $550; to accept the bid from MMP Printing to print three issues of the Digest (8-Pages) at a cost of $1895 per issue and one issue of the Digest (16-Pages) at $3263; to accept the bid from Beuke Printing and Mailing to address and mail three issues of the Digest (8-Pages) at a cost of $480 per issue (excluding postage) and one issue (16-Pages) at a cost of $480.00 (excluding postage). Motion carried unanimously.
Parks
Joel Smiddy presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to authorize staff to proceed with the changes for the site improvements required at Schappacher Park and authorize the administrator to sign any applicable documents. Motion carried unanimously.
Public Works
Dan Evers presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to authorize staff to proceed with having CDS complete the design changes for the salt barn and authorize the administrator to sign any applicable documents. Trustee Corey abstained. Motion carried.
A motion by Trustee Romano and second by Trustee Patterson to not request a hearing on the application of D5A and D6 liquor license permits for SASI LLC DBA Hilton Garden Inn, 5200 Natorp Blvd., Deerfield Township, Mason, OH 45040. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to not request a hearing on the transfer of C1, C2 and D6 liquor license permits for Convenience Management Services Inc. DBA BP 3720, 3180 W US 22/3, Deerfield Township, Loveland, OH 45140. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to not request a hearing on the transfer of C1 and C2 liquor license permits for Convenience Management Services Inc. DBA BP AMPM 3714, 9855 Mason Montgomery Rd., Deerfield Township, Mason, OH 45040. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve payment of Warren County Water and Sewer Department Invoice #Deerfield Township 062209LS in the amount of $1,580 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the Agreement between Deerfield Township, Warren County and International Brotherhood of Teamsters, Local 100, SERB Case Number 2003-MED-10-1267 effective through July 7, 2012. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Romano to approve the meeting minutes of May 30, 2009 special meeting, June 6, 2009 special meeting, June 10, 2009 special meeting, June 16, 2009 regular session, June 23, 2009 special meeting, June 25, 2009 work session and June 26, 2009 special meeting. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Corey and second by Trustee Romano to approve Warrants #54922 through 54938 and Warrants #55105 through 55170. Motion carried unanimously.
Human Resources
A motion by Trustee Corey and second by Trustee Romano to approve the Wage Continuation Agreement between Deerfield Township and FF/PM Ron Shaw and authorize the Township Administrator to execute the Agreement on behalf of the Township. It is also recommended that the Board approve the temporary pay rate change effective June 28, 2009 from $19.47/hour for a 48 hour week to $23.36/hour for a 40 hour week. Motion carried unanimously.
Reports – None
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss disposition of real estate. Motion carried unanimously.
____________________________ ___________________________
Dan Corey, President John Wahle, Fiscal Officer