Regular Meeting
June 16, 2009
Trustee Corey called the meeting to order at 5:30 p.m. Trustee Patterson and Trustee Romano was present. Also present was Administrator Dan Evers, Fiscal Officer John Wahle and Law Director Tom Swope.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss collective bargaining, pending and threatened litigation and real estate acquisition. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Rick Bush, Faith Bible Church, gave an offering of prayer.
Trustee Patterson led the Pledge of Allegiance.
Presentation
Dan Evers introduced Jeff Rexhausen and Jennifer Pitzer with the University of Cincinnati Economics Center for Education and Research. They presented a proposal to conduct a TIF revenue analysis and model for the township.
Public Comment – None
Items to Remove from Consent Agenda – None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Purchase Orders 09-12554, 12772, 12792, 12793, 12803, 12807, 12811 through 12813. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve Resolution 2009-46 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Board Action – New Business
Community Development
Regarding the following agenda item, Trustee Corey gave a recusal on Case 2009-119 due to being employed by CDS, one of the presenters.
Hayfaa Wadih, Planning Manager, presented Case 2009-119 Modifications to Approved Stage 3 Plan for Service Facility for Deerfield Township.
Larry Weis, Public Works Director, spoke on the benefit of the service facility.
Allen Messer, CDS, spoke on the site development.
Trustee Romano opened the floor to public comment on Case 2009-119.
The following made comment.
Brian Cunningham, 2591 Green Haven Way
Marcia Sullivan, 3651 Stoneboat Court
Andrew Jamison, 3609 Green Haven Way
Julie Jamison, 3609 Green Haven Way
Gary Pope, 3620 Stoneboat Court
Fred Wood, 8911 Pollard Place
Laura Crew, 8911 Pollard Place
Brad Price, 5822 Timber Rail
Ms. Wadih had comment from Nancy Williams, 1819 Pollard Drive, who was unable to attend the meeting.
Trustee Romano closed the public comment portion of the case.
A motion by Trustee Romano and second by Trustee Patterson to approve Case 2009-119 subject to the six (6) conditions as written in the staff report. Motion carried.
A motion by Trustee Romano and second by Trustee Patterson to take a five minute break. Motion carried.
Trustee Corey returned to the dais.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously.
Lois McKnight, Community Development Director, presented Case 2009-038 Amendment to Approved Conditions at Two Waterstone Place.
A motion by Trustee Romano and second by Trustee Patterson to approve amendments to Approved Condition 2 and should read as follows: The ground sign shall not exceed 17 feet in height, including the base, and the sign face area shall be limited to 75 square feet per side. The approved sign area may be distributed between one (1) and (4) tenant identification areas; and to Approved Condition 4 and should read as follows: Prior to the issuance of the Zoning Permit, applicant shall provide a written agreement with the easement holder indicating approval of the encroachment into the easement by the placement of the sign. Motion carried unanimously.
Public Works
Larry Weis presented the agenda item.
A motion by Trustee Corey and second by Trustee Romano to approve the bid from Cargill Inc. for road salt for the 2009-2010 season at a per ton price of $64.74. Motion carried unanimously.
Eric Reiners presented the agenda item.
A motion by Trustee Corey and second by Trustee Romano to accept the proposal received from REI Construction and authorize the administrator to sign any applicable documents. Motion carried unanimously.
Administration
Dan Evers presented the agenda items.
A motion by Trustee Corey and second by Trustee Romano to not request a hearing on the application of a D3A liquor license permit for Henry Luke Inc., Kings Mall Shopping Center, 4800 Fields Ertel Rd., Unit Y, Deerfield Township, Cincinnati, OH 45249. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to not request a hearing on the application of D1, D2 and D6 liquor license permits for Wild Oats Markets Inc. DBA Whole Foods Market, 5805 Deerfield Blvd., Deerfield Township, Mason, OH 45040. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to not request a hearing on the transfer of D5 and D6 liquor license permits for OHMI Investors LLC, Conference Center & Pool, 5691 Kings Island Drive, Deerfield Township, Mason, OH 45040. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Romano to approve the meeting minutes of May 19, 2009 regular session as presented. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve the meeting minutes of May 28, 2009 work session as presented. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve the meeting minutes of June 2, 2009 regular session as presented. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Corey and second by Trustee Romano to approve Warrants #54939 through #55024. Motion carried unanimously.
Human Resources
A motion by Trustee Corey and second by Trustee Romano to approve the attendance of Hayfaa Wadih, Joel Smiddy and Eric Reiners at the LTAP training “Grants-Where is Funding Available” on Tuesday, July 7, 2009 in Moraine OH at a cost of $65 per person. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve the pay rate of $11.15 per hour for camp counselor Stephanie Gebele effective May 31, 2009. Motion carried unanimously.
Administration
A motion by Trustee Corey and second by Trustee Romano to approve the Consulting Agreement between Deerfield Township and Steven Simpson for services consisting of management consulting at a rate of $125 per hour. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to reject the findings of the fact finder’s report. Motion carried unanimously.
Mr. Evers reintroduced the proposal by the University of Cincinnati Economics Center for Education and Research.
A motion by Trustee Patterson and second by Trustee Corey to authorize the Consulting Agreement with the Economics Center for Education and Research-University of Cincinnati at a cost not to exceed $21,000. Motion carried unanimously.
Reports
Trustee Corey reported that the Warren County Engineer’s office has a new website that lists future projects of the township.
Trustee Romano reported that the 5K race at Taste of Deerfield was a great success. He thanked bd’s Mongolia Grill for sponsoring a fund raising event for Bikes for Kids.
Trustee Patterson reported that Taste of Deerfield was a big success and thanked everyone that contributed.
Executive Session
A motion by Trustee Corey and second by Trustee Patterson to enter executive session to discuss property disposition and litigation. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Administration
Dan Evers presented information on a Mandamus Action to be filed jointly with Hamilton and Deerfield Townships regarding the South Lebanon annexation.
A motion by Trustee Patterson and second by Trustee Romano to approve the Verified Complaint in Mandamus. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to adjourn at 10:00 p.m. Motion carried unanimously.
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Dan Corey, President John Wahle, Fiscal Officer