Regular Meeting
March 3, 2009
Trustee Corey called the meeting to order at 6:35 p.m. Trustee Patterson and Trustee Romano was present. Also present was Administrator Dan Evers, Law Director Tom Swope and Fiscal Officer John Wahle.
Jim Toy, Community Pastor Vineyard Community, gave an offering of prayer.
Trustee Romano led the Pledge of Allegiance.
Presentation
Warren County Sheriff’s Office – Deerfield Township Post
Post Commander Lt. Brian Tinch introduced Detective Roger Barnes and Detective Jerry Niffenegger. They will be working from the Deerfield Township Post.
Public Comment
George Pitstick, 5915 Timber Rail, spoke about transparency regarding township business.
Items to Remove from Consent Agenda – None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve Purchase Orders 09-12276, 12277, 12287, 12306, 12311, 12313 and 12324. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih, Planning Manager, presented Case# 2005-721 Deerfield Village Square Wall Signs Office Building Modification of PUD.
Greg Malone, representing the applicant, spoke about the request.
A motion by Trustee Romano and second by Trustee Patterson to approve Case #2005-721, the modification of Stage 3 Plan, permitting two (2) wall signs on the second floor for both Building 1 and 2 as shown on the submitted elevation drawings dated February 18, 2009, subject to the conditions listed in the staff report. Motion carried unanimously.
Lois McKnight, Community Development Director, presented the agenda item.
A motion by Trustee Patterson and second by Trustee Romano to appoint Matt Evans to serve on the Zoning Commission for a five year term ending March 31, 2014 or until his replacement is appointed. To appoint Bill Lantry to serve on the Board of Zoning Appeals for a five year term ending December 31, 2013 or until his replacement is appointed. To appoint Marianne Pressman to serve as alternate to the Board of Zoning Appeals for a five year term ending December 31, 2013 or until her replacement is appointed. Motion carried unanimously.
Public Works
Larry Weis presented the agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve the purchase of a new mower for the Public Works Department (cemetery) from West Chester Lawn & Garden for a price of $7,020.96 with trade-in. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve the purchase of a street broom for the Public Works Department (roads) off state bid from Southeastern Equipment at a price of $6,250. Motion carried unanimously.
Parks Department
Dan Evers presented the agenda item.
A motion by Trustee Patterson and second by Trustee Romano to approve the proposals from Team All Sports for reconditioning the infields at Cottell Park and Fleckenstein Park at a cost of $13,400 (Cottell) and $4,650 (Fleckenstein) for a total of $18,050 and authorizing the township administrator to execute all necessary documentation. Motion carried unanimously.
Administration
Dan Evers presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution #2009-20 A Resolution Objecting to Petition to Annex 164.69 Acres, Including Over Forty (40) Acres in Deerfield Township, to the Village of South Lebanon, Waiving a Second Reading and Declaring an Emergency. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Patterson to approve the meeting minutes of February 6, 2009 Special Meeting and February 17, 2009 Regular Meeting as presented. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Romano and second by Trustee Patterson to approve Warrants #54351 through 54375. Motion carried unanimously.
Human Resources
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of Fran Klatte at the 2009 National Association of Government Webmasters (NAGW) Conference to be held on September 16 through 18, 2009, in Galveston Island, TX at a cost of $1,325 plus meals and incidentals. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of Ray McMillian at the Pesticide Safety Training in Columbus, OH on March 25, 2009 at a cost of $50. Motion carried unanimously.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss pending and threatened litigation and real estate acquisition. Motion carried unanimously.
_________________________ _____________________________
Dan Corey, President John Wahle, Fiscal Officer