February17
Regular Session
Trustee Corey called the meeting to order at 5:15 p.m. Trustee Patterson and Trustee Romano was present. Also present was Administrator Dan Evers, Fiscal Officer John Wahle and Law Director Tom Swope.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss personnel appointment. Motion carried unanimously.
A motion by Trustee Corey to return to regular session, Board concurred and motion carried.
Offering of Prayer
Patrick Vail, Director of Elementary Ministries at Montgomery Community Church, led a prayer.
Trustee Romano led the Pledge of Allegiance.
Public Comment
George Pitstick, 5915 Timber Rail Lane, spoke about zoning.
Kristin Spiekerman, Deerhurst Place, spoke about handicapped parking.
Presentation
The Board recognized Susan Berger with a reception and a plaque for distinguished service on the Board of Deerfield Regional Stormwater District.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Travis Fliehman was introduced as a recently appointed member of the Board of Deerfield Regional Stormwater District.
Trustee Romano read the “Deerfield Township Board of Trustees Philosophical Position to the Operations of the Deerfield Regional Storm Water District Board”.
Walt Daniels, a member of Deerfield Regional Storm Water District Board, commented on the statement read by Trustee Romano. A discussion followed.
Items to Remove from Consent Agenda - None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Purchase Orders 09-12190, 12200, 12207 and 12216. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution 2009-13 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Board Action – New Business
Community Development
Dan Evers and Lois McKnight (Community Development Director) presented the agenda item and led a discussion.
A motion by Trustee Patterson and second by Trustee Corey to proceed with the first year of a five-year commitment to the Cincinnati USA Partnership and authorize the payment of $25,000. Motion carried unanimously.
Lois McKnight presented the agenda item. A discussion was held on a timeline to be presented at a future trustee meeting.
A motion by Trustee Romano and second by Trustee Patterson to approve the proposed contract and scope of services between Deerfield Township and McBride Dale Associates, Inc. DBA McBride Dale Clarion and authorize the township administrator to execute the contract and all associated documents. Motion carried unanimously.
Park/Public Works
Dan Evers presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to authorize the township administrator to enter into a contract with ME Companies for a cost not to exceed $12,000 for the engineering of the Schappacher Park Improvements and to authorize use of the TIF 98 Reserve Fund for this project. Motion carried unanimously.
Public Works
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2009-14 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Squires Gate Drive and Knightsbridge Lane, Woods of Squires Gate Subdivision, Deerfield Township, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
Fire Department
Chief Chris Eisele presented the agenda item.
A motion by Trustee Patterson and second by Trustee Romano to approve the appointment of Mark Miller ($24.03 per hour) and Don Trapp ($24.81 per hour) to the rank of Captain effective March 8, 2009; to approve the appointment of James Butler ($21.36 per hour), Jason Todd ($22.14 per hour), Marc Brinker ($21.36 per hour), Andy Register ($21.36 per hour), Pat Strausbaugh ($21.36 per hour) and Chris Posega ($22.14 per hour) to the rank of Lieutenant as of April 5, 2009. These appointments are contingent upon completion of background checks as well as medical and psychological examinations. Motion carried unanimously.
Administration
Dan Evers presented the agenda items.
A motion by Trustee Corey and second by Trustee Romano to approve Resolution #2009-15 A Resolution to Become a Member of the Warren County Fire Response & Life Safety Council of Governments and to Authorize the President of the Board to Sign the Resolution and Bylaws. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve payment of Invoice #10515154 regarding Simpson Creek Eminent Domain in the amount of $329 to Frost Brown Todd LLC from the TIF 98 Project Fund. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to not request a hearing on the transfer of liquor licenses D1, D2, D3 and D6 for N and D Restaurants Inc. DBA Olive Garden Italian Restaurant #1347, 4900 Fields Ertel Road (Deerfield Township), Cincinnati, OH 45249. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Patterson and second by Trustee Romano to approve the January 20, 2009 meeting minutes as presented. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve the January 22, 2009 meeting minutes as presented. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Corey and second by Trustee Romano to approve Warrants #54288 through 54350. Motion carried unanimously.
Human Resources
A motion by Trustee Corey and second by Trustee Romano to approve Mark Steiner and Dennis Barnes attending the Recertification Conference in Columbus OH on February 25, 2009 at a cost of $90 per person. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to authorize Jennifer Wagner and Peggy Monjar to attend the GFOA Debt Seminar in Columbus, OH on April 30, 2009. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve the attendance of Hayfaa Wadih and Lois McKnight at the 2009 American Planning Association National Conference on April 25 through 29, 2009 in Minneapolis, MN at a cost of $4,190 plus meals and incidentals. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve Peggy Monjar attending the NHPELRA 2009 Annual Conference in San Antonio, TX from April 5 through April 9, 2009 at a cost of $2,300 plus meals and incidentals. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve Jim Houston, Brent Osborne and Ray McMillian attending the Supervisory Development Program at a cost of $75 per person. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to hire Troy Davidson as Seasonal Camp Director for the Parks Department at a starting rate of $12.25 per hour contingent upon successful completion of a pre-employment drug test and favorable background/reference check. Start dates will vary depending on receipt of testing results. Motion carried unanimously.
Administration
A motion by Trustee Corey and second by Trustee Romano to approve the revised cellular phone policy as attached. Motion carried unanimously.
Reports
Trustee Patterson and Trustee Romano participated in the homecoming of a military unit from Iraq.
Trustee Corey spoke about the federal government economic stimulus package. He is working with communities to receive funding.
Trustee Corey is working with Tim Abbot (Duke Energy) on conducting energy audits in township owned buildings.
Trustee Corey attended the Ohio Township Association Winter Meeting in Columbus, OH.
Dan Evers spoke about attending the Ohio Township Association Winter Meeting and commitment from Ohio State University to work with townships on community development projects.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss real estate acquisition, collective bargaining and personnel. Motion carried unanimously.
__________________________ _________________________
Dan Corey, President John Wahle, Fiscal Officer