September 16, 2008
Regular Session
Trustee Corey called the meeting to order at 5:30 p.m. All members of the Board were present. Also present were Dan Evers, Administrator, Tom Swope, Law Director and John Wahle, Fiscal Officer.
Executive Session
The Board entered Executive Session.
A motion by Trustee Corey and second by Trustee Romano to return to regular session at 6:40 p.m. Motion carried unanimously.
Trustee Patterson led the Pledge of Allegiance.
Presentations and Public Comment
David Charpentier, 8574 Charleston Woods Drive, submitted petitions and copies of e-mails to the Board regarding a pathway from his neighborhood to Cottell Park.
Items to be Removed from the Consent Agenda- None
Fiscal Officer
John Wahle presented the following agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Purchase Orders #08-11025-6, 11105-3, 11371, 11372, 11375, 11384 through 11388, 11390, 11398, 11406, 11414, 11416, 11418 11421, 11422, 11425 and Warrants #53381 through 53454. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to authorize the Fiscal Officer John Wahle to pay the $750 administration fees for the 2007 TIF account and to authorize the Fiscal Officer John Wahle to pay the Kings Local School District $568,127 from the appropriate TIF fund as determined by the Fiscal Officer. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution #2008-76 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih, Urban Planning Analyst, presented Case 2008-246 Stage 3 Final Detailed Plan-Arbor Square North.
Dean Miller, Miller-Valentine and representing the applicant, spoke about the project.
A motion by Trustee Patterson and second by Trustee Romano to approve Case 2008-246 Stage 3 Final Detailed Plan for Lot #29 at Arbor Square North subject to the twelve (12) conditions as recommended by the Township Zoning Commission. Motion carried unanimously.
Parks Department
Joel Smiddy, Parks Director, presented the following agenda items.
A motion by Trustee Patterson and second by Trustee Romano to accept the proposal of Geese Management Services at a per trip fee of $25 for geese location services at Fleckenstein Park. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to authorize the Township Administrator to execute a contract/purchase agreement with Joel Cornelius Home Improvement for replacing the roof of the Kingswood Maintenance Facility at a cost of $21,445 with a 10% contingency of $2,144 for a total of $23,589. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to authorize the Township Administrator to execute a contract/purchase agreement with Joel Cornelius Home Improvement for replacing the roof of the Snyder House and Barn at a cost of $21,893 with a 10% contingency of $2,189 for a total of $24,082. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of thirty (30) trash cans and thirty (30) recycle cans from Rumpke and authorize Township Administrator Dan Evers to sign the paper work to place the order. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to surplus two (2) 1960’s era Plymouth/Chrysler vehicles, 1986 International Dump Truck, 1980 Pumper Truck and a Toro Groundmaster 72" mower and authorize the Township Administrator Dan Evers to enter into contract with Worley Auctioneers to offer these items in an online public bid. Motion carried unanimously.
Fire Department
Dan Evers presented the following agenda item.
A motion by Trustee Patterson and second by Trustee Romano to authorize the purchase of twenty (20) sets of turnout gear at a cost of $40,000. Motion carried unanimously.
Public Works
Joel Smiddy presented the following agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve the acceptance of the bid received from Don Cisle Contractor, Inc. and authorize the Township Administrator to sign all applicable documents. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Romano to approve Resolution #2008-77 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Ultra Court, Armour Court, Maxfli Lane, Pinnacle Lane, Top Flite Lane, Taylor Made, Strata Court, Crooked Tree Drive, Cobra Court and Lynx Court, in the Greens at Crooked Tree, Deerfield Township, Ohio and Dispensing with the Second Reading. Motion carried unanimously.
Fiscal Officer
John Wahle presented the following agenda items.
A motion by Trustee Patterson and second by Trustee Romano to authorize the Fiscal Officer John Wahle and/or the Township Administrator Daniel G. Evers to enter into an agreement with Joseph Decosimo & Company, LLC with regard to the forecasting of TIF funds in a form substantially as attached. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to authorize the Fiscal Officer John Wahle and/or the Township Administrator Daniel G. Evers to enter into an agreement with Joseph Decosimo & Company, LLC with regard to the forecasting of all funds in a form substantially as attached. Motion carried unanimously.
Administration
Dan Evers presented the following agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve payment of Invoice #7893 from R.E. Middleton Construction LLC in the amount of $5,570 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve payment of Invoice #427-090 from Charles H. Hamilton Co. in the amount of $1,096.50 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-73 A Resolution to Impose Residency Restrictions on Sex Offenders, Child-Victim Offenders and Tier I, II and III Sex Offenders/Child-Victim Offenders, Providing for Injunctive Relief. Motion carried unanimously.
The agenda item, Cincinnati USA Partnership for Economic Development-Membership Renewal, was continued to a work session.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Patterson to approve the meeting minutes of August 28, 2008 Work Session and September 2, 2008 Regular Session. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of Lois McKnight and Hayfaa Wadih at the 2008 OKI Regional Planning Conference in Louisville KY, October 15 through 17, 2008 at a cost of $1,310 plus food and mileage. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the reimbursement of $125 for the two day seminar to Firefighter/Paramedic Michelle Bubemyre. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the pay rate increase for Firefighter/Paramedic Adam Rich to $16 per hour effective September 7, 2008. Motion carried unanimously.
Reports
John Wahle spoke about taking a tour of township parks with Joel Smiddy. He spoke about implementing purchase cards.
Trustee Patterson thanked Joel Smiddy and staff for the completion of new park equipment. Trustee Romano voiced his appreciation.
Trustee Corey thanked Meijer Store and Urban Active for their help after the wind storm and thanked the City of Mason for including township residents, without power because of the wind storm, use of shower facilities at Mason Community Center.
Dan Evers thanked the Board for their support of Deerfield Day on September 13 and gave a report on the fire department and various township departments’ activities resulting from the wind storm.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss property acquisition and collective bargaining. Motion carried unanimously.
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Dan Corey, President John Wahle, Fiscal Officer