August 19, 2008
Regular Session
Trustee Corey called the meeting to order at 5:15 p.m. Trustee Romano was present. Also present was Dan Evers, Administrator, Tom Swope, Law Director and John Wahle, Fiscal Officer. Trustee Patterson arrived before the regular session.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss personnel matters, pending and threatened litigation and real estate. Motion carried.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Trustee Romano led the Pledge of Allegiance.
Presentations
The Board recognized Duke Energy for contributing $1,000 for Deerfield Day 2008. Timothy Abbott, Duke Energy Business Relations Manager, spoke about Duke’s community involvement.
Ken Wilson, Director of Programs and Planning for Council on Aging of Southwestern Ohio and Karen Hill, Director of Aging Services for Warren County Community Services, Inc., spoke about Warren County Elderly Services Program.
Patti Wahle, representing Make a Wish Foundation, introduced Ashley Miller. Miss Miller’s wish is to go to New York for a Pokemon activity.
Fiscal Officer
A motion by Trustee Romano and second by Trustee Patterson to approve Super Blankets 08-20875-3 and 20893-4. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Purchase Orders 08-11002-2, 11025-5, 11287, 11291, 11292, 11297, 11310 and 11313. Motion carried unanimously.
Board Action – New Business
Items Removed from Consent Agenda – None
Public Relations
Fran Klatte, Public Relations Director, presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve the selection of Advertiser Printers Inc. to print 10,000 township maps at a cost not to exceed $2,495. Motion carried unanimously.
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-064A A Resolution Authorizing the Issuance and Sale of Not to Exceed $5,200,000 Various Purpose Bonds, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Resolution 2008-065A A Resolution Authorizing the Issuance of $10,980,000 of Park Land Acquisition Renewal Notes, Deerfield Township, Ohio. Motion carried unanimously.
Fire Department
Chief Chris Eisele presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve entering into an agreement with WDC Group to begin work on Phase 1, A & E for the Fleckenstein Park Fire Station site and to authorize Township Administrator Dan Evers to sign all documents in connection with this agreement. Motion carried unanimously.
Administration
Dan Evers presented the following agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve a payment of $10,200 from the TIF 98 General Reserve Fund to ME Companies. (Phase II of new sidewalk design connection between Homecrest Lane and Squire Gate Drive on Snider Road.) Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve a payment of $7,300 from the TIF 98 General Reserve Fund to ME Companies. (Phase 1 of the survey and grading plan for new playground equipment at Cottell Park.) Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to not request a hearing on the application of a D1 liquor permit for Bluefin LLC DBA Bistro Ginza, 8250 Arbor Square Drive, Deerfield Township (Mason 45040). Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to adopt a township-wide cellular phone policy, applicable to all individuals assigned a township-issued cellular device as proposed. This policy is effective September 1, 2008. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to adopt a township-wide ethics policy applicable to all township employees as proposed. This policy is effective immediately. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of Fire Department Mechanic John Hess at the 2008 OAEVT Symposium in Reynoldsburg, OH for the period of September 22, 2008 through September 26, 2008 at a cost not to exceed $535. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of FF/EMT Josh Giles to the Truck Company-Ground Ladder & Ventilation training on September 13 and 14, 2008 at a cost not to exceed $199. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of FF/Paramedic’s Kyle Hess and Ron Shaw to the National Standardized Child Passenger Safety Training Program being held at Liberty Township Fire Department from September 16 through 19, 2008 at a cost not to exceed $240. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of Chris Eisele and Larry Weis at the SERB Academy on October 21 and 22 at Kings Island Resort and Conference Center at a cost of $300 per person. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the new position of Accounting Manager in the Office of the Fiscal Officer and the promotion of Jennifer Wagner to that position effective August 25, 2008 at an annual salary of $63,700. Motion carried unanimously.
Executive Session
A motion by Trustee Corey and second by Trustee Patterson to enter into executive session to discuss personnel, pending and threatened litigation and real estate acquisition. Motion carried unanimously.
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Dan Corey, President John Wahle, Fiscal Officer