August 5, 2008
Regular Meeting
Trustee Corey called the meeting to order at 6:35 p.m. All members of the Board were present. Also present were Dan Evers (Administrator), Tom Swope (Law Director) and John Wahle (Fiscal Officer).
Trustee Patterson led the Pledge of Allegiance.
Resolution to Take Minutes
A motion by Trustee Corey and second by Trustee Romano to approve Resolution #2008-64 A Resolution Appointing Peggy Monjar to Take Minutes of the Board of Trustees, Waiving the Second Reading and Declaring an Emergency. Motion carried unanimously.
Public Comment
George Pitstick, 5915 Timber Rail Lane, read a newspaper article.
Items to be Removed from Consent Agenda – None
Fiscal Officer
A motion by Trustee Romano and second by Trustee Corey to approve Purchase Orders #08-11266, 08-11275, 08-11276 and Warrants #53124 through 53177. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih (Urban Planning Analyst) introduced the applicant,
regarding Case #2008-178 Stage 1 Zone Change, Robertson Property,
Mike Halonen, a partner with Edge Real Estate Development, asked to withdraw the application for a zone change in Case #2008-178. He thanked the community development staff for their assistance.
A motion by Trustee Corey and second by Trustee Patterson to accept the withdrawal of the application for Case #2008-178 Stage 1 Zone Change, Robertson Property, at the request of the applicant. Motion carried unanimously.
Hayfaa Wadih presented Case #2008-248, Modification to Approve Stage 3 Plan for Landen Square Shopping Center.
Brian O’Neill, representing the owners, spoke on the request and answered Board questions.
Jim Shank, owner, spoke and answered Board questions.
Trustee Corey asked for public comment. There was none. The Board continued deliberation.
A motion by Trustee Patterson and second by Trustee Romano to approve Case #2008-248 subject to four (4) conditions as recommended in the staff report. Motion carried unanimously.
Hayfaa Wadih presented Case #2008-243 Stage 2 Final Detailed Plan, King’s Collision Center aka CarStar.
Ms. Wadih read an e-mail from Frank Krailler, owner of Underwater World Scuba Center, regarding Case #2008-243,
Rich Enyeart, with RLE Construction and representing the owners, addressed the concerns stated in the e-mail from Frank Krailler.
Trustee Corey asked for public comment. There was none. The Board continued deliberation.
A motion by Trustee Romano and second by Trustee Patterson to approve Case #2008-243 Stage 3 Final Detailed Plan application for Kings Collision Center aka CarStar subject to twelve (12) conditions as recommended in the staff report with an addition to Condition 8 as presented by staff, adding the words “a double row, staggered planting of evergreen trees, planted 15' on center”. Motion carried unanimously.
Lois McKnight, Community Development Director, presented Heritage Point Stage 2 Modification.
A motion by Trustee Corey and second by Trustee Romano to take a five minute break. Motion carried unanimously.
A motion by Trustee Corey to return to regular session. Board concurred and motion carried.
Glenn Brehm, with Hills Communities, spoke about the modifications and answered Board questions.
Trustee Corey asked for public comment.
Eloise and George Pitstick, 5915 Timber Rail Lane, each spoke about a crushed rock path.
A motion by Trustee Patterson and second by Trustee Romano to approve the sixteen (16) modifications to the Heritage Point Stage 2 Site Plan as presented and agree to submit the modifications as amendments to the Consent Decree. Motion carried unanimously.
Lois McKnight presented the Amendment to Moratorium agenda item.
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution 2008-065 A Resolution Releasing Certain Properties from the Moratorium, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
Fire Department
Acting Fire Chief Eisele presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve the hiring of Bill Adkins, Marc Brinker, Josh Dickhaus, Jason Geiser, Brendan Harnish, Daniel James, Robert Pierre and Brent Schockman as part time FF/Paramedics at a rate of $16 per hour contingent upon successful completion of a drug screen. Start dates will be determined after receipt of drug screen results. Motion carried unanimously.
Public Works
Dan Evers presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution #2008-066 A Resolution for Preliminary Legislation for the WAR Deerfield Township Sidewalk, PID No. 84109. Motion carried unanimously.
Eric Reiners, Project Manager, presented the agenda item.
A motion by Trustee Romano and second by Trustee Corey to reject the proposals for the Snider Road Project and authorize the project to re-bid. Motion carried unanimously.
Dan Evers presented the TIF payment agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve a payment of $567 from the TIF 98 Project Fund to EMH&T. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve a payment of $59,782 from the TIF 98 General Reserve Fund to Charles H. Hamilton Company. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve a payment of $8,200 from the TIF 98 General Reserve Fund to ME Companies. Motion carried unanimously.
Dan Evers presented the liquor permit request agenda items.
A motion by Trustee Romano and second by Trustee Corey to not request a hearing on the application to transfer D5I and D6 liquor permits for Outback Steakhouse of FL LLC DBA Outback Steakhouse, 2512 Kings Center Court, Deerfield Township, Mason OH 45040 and to not request a hearing on the application to transfer D5I and D6 liquor permits for Carrabbas Italian Grill LLC DBA Carrabbas Italian Grill, 5152 Merten Drive, Deerfield Township, Mason, OH 45040. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Patterson to approve the meeting minutes as presented of July 8, 2008 Special Meeting, July 15, 2008 Regular Meeting and July 24, 2008 Special Meeting and Work Session. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Patterson to approve the new pay rate of FF/PM Andrew Burwinkel at $18.63 per hour effective July 27, 2008. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the pay rate increases for Firefighter/Paramedics Kevin Wedding and Ken Lynch to $16.00 per hour effective July 27, 2008. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the attendance of Jennifer Weisser at the 2008 Ohio GIS Conference to be held September 10 through September 12, 2008 in Columbus, OH at a cost of $600 plus meals and mileage contingent upon certification of funds. Motion carried unanimously.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter Executive Session to discuss real estate acquisition and personnel. Motion carried unanimously.
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Dan Corey, President John Wahle, Fiscal Officer