Regular Session
June 17, 2008
Trustee Corey called the meeting to order at 6:32 p.m. All members of the Board were present. Also present was John Wahle, Fiscal Officer, Peggy Monjar, acting Administrator, and Tom Swope, Law Director.
Public Comments, Presentations
Christine Shimrock, a member of Mason City Council, presented a toilet seat, from the Mayor’s office, to the Board with a written challenge to an outhouse race at Mason Heritage Festival on August 23.
Items to be Removed from the Consent Agenda – None
Fiscal Officer
John Wahle presented the following agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Super Blankets 08-20889-2, 20893-3, 20916, 20916-3, Purchase Orders 08-11056-3, 11198, 11199, 11204, 11206, 11209 and Warrants 52800 through 52892. Motion carried unanimously.
Board Action – New Business
Community Development
Ronnie Caldwell, Code Enforcement Officer, presented the following public nuisance agenda items.
A motion by Trustee Romano and second by Trustee Patterson to declare the property at 7892 Columbia Road, Maineville, OH 45039 a public nuisance, pursuant to the ORC 585.87 and adopt Resolution 2008-46 A Resolution Providing for and Authorizing the Removal of the High Grass and Weeds Located on 7892 Columbia Road, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to declare the property at 6915 Lake Chetac Drive, Cincinnati, OH 45241 a public nuisance, pursuant to the ORC 505.87 and adopt Resolution 2008-47 A Resolution Providing for and Authorizing the Removal of the High Grass and Weeds Located on 6915 Lake Chetac Drive, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to declare the property at 9857 Rich Road, Loveland, Ohio 45140 a public nuisance, pursuant to the ORC 505.87 and adopt Resolution 2008-48 A Resolution Providing for and Authorizing the Removal of the High Grass and Weeds Located on 9857 Rich Road, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
Matt Clark, Code Enforcement Officer, presented the following public nuisance agenda items.
A motion by Trustee Romano and second by Trustee Patterson to declare the property at 9615 Fox Run Drive, Mason, OH 45040 a public nuisance, pursuant to the ORC 505.87 and adopt Resolution 2008-49 A Resolution Providing for and Authorizing the Removal of the High Grass and Weeds Located on 9615 Fox Run Drive, Dispensing with the Second Reading and Declaring An Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to declare the property at 8162 Snider Road, Mason, OH 45040 a public nuisance, pursuant to the ORC 505.87 and adopt Resolution 2008-50 A Resolution Providing for and Authorizing the Removal of the High Grass and Weeds Located on 8162 Snider Road, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
Lois McKnight, Community Development Director, presented Case 2008-162, Modifications to Approved Stage 3 Plan for Villas of Hunters Green, Parcel E.
Rich Hayden, property manager, spoke about the request.
A motion by Trustee Romano and second by Trustee Patterson to approve Case 2008-162, a modification to the approved Stage 3 plan for Villas of Hunters Green, Parcel E. Motion carried unanimously.
Lois McKnight presented Case 2008-024 Stage 3 Final Detailed Plan for Hilton Garden Inn.
Trustee Corey asked for opponents or proponents of the request to speak to the Board. There were none present.
A motion by Trustee Romano and second by Trustee Patterson to approve Case 2008-024 Stage 3 Final Detailed Plan Application for Hilton Garden Inn subject to seventeen (17) conditions as recommended in the Staff Report. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-44 A Resolution Unanimously Adopting, Subject to Certain Modifications, the Zoning Commission Recommendations to Amend the Zoning Resolution to Establish a Business Redevelopment (B-RD) District. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution 2008-45 A Resolution Adopting the Zoning Commission Recommendation to Amend the Zoning Map to Rezone Certain Properties from General Business (G-B) and General Business with a Planned Unit Development Overlay (G-B PUD) to Business Redevelopment (B-RD). Motion carried unanimously.
Public Works
Eric Reiners, Project Manager, presented the following agenda items.
A motion by Trustee Romano and second by Trustee Patterson to award the 2008 Street Marking Contract to the low bidder, A&A Safety for a cost not to exceed $25,000 and authorize the Township Administrator to sign any applicable documents. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the acceptance of the engineering proposal from KZF and authorize the Township Administrator to sign any applicable documents. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-51 A Resolution Approving A Bike Path Extension on Socialville-Fosters Road and Agreement to Acquire the Easement for Said Bike Path, Approval of Partial Funding of the Bike Path Project with TIF Funds and Waiving a Second Reading; and to authorize the Township Administrator to enter into a contract with the low bidder, Charles H. Hamilton Company, for a cost not to exceed $102,190; and that the Board authorize the Township Administrator to sign all applicable documents including the easement documents and waiving a second reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to authorize the Township Administrator to enter into contract with ME Companies for a cost not to exceed $18,400 for the engineering of the Snider Road Pathway and to authorize use of the TIF Reserve Fund for this project. Motion carried unanimously.
Peggy Monjar presented the Simpson Creek Stormwater Ponds payment agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve a payment of $836.41 from the TIF 98 Project Fund to EMH&T. Motion carried unanimously.
Fire Department
Acting Fire Chief Chris Eisele presented the following agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve the request for emergency equipment to be added to the newly acquired vehicles. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve entering into agreements with Firefighters Louth and Thatcher for tuition assistance for a portion of their out of pocket paramedic costs in return for a two-year work agreement. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to take a five minute break. Motion carried unanimously.
A motion by Trustee Corey to return to regular session and the Board concurred. Motion carried unanimously.
Deerfield Township Post – WCSO
Lieutenant Brian Tinch, Post Commander, presented the following agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of a 2009 Ford Explorer for the amount of $20,948 and authorize the Township Administrator to execute all necessary documents. Motion carried unanimously.
Administration
Peggy Monjar presented the following agenda items.
A motion by Trustee Romano and second by Trustee Patterson to not request a hearing on the application for D5 and D6 liquor permits for Westerbeck Ventures DBA Crossroads Sports Bar & Grill, 3187 Western Row Road, Unite 122, Deerfield Township (Maineville 45039). Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-52 A Resolution Declaring Personal Property as Surplus, Approving a Gift of Surplus Used Cell Phones to a Charity and Waiving a Second Reading. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Patterson to approve the meeting minutes of April 15, 2008, April 29, 2008, May 6, 2008 and May 20, 2008 as presented. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Corey and second by Trustee Romano to approve the new pay rates as follows: Captain Dennis Waldbillig-$23.74 an hour and Lieutenant Joe McElroy-$21.19 an hour. Both rates effective June 15, 2008. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve Firefighter/Paramedic Craig Donaldson to attend outside training at the Fire Engineering Weekend at a cost not to exceed $539. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve the demotion of Captain Craig Donaldson to Firefighter/Paramedic and change his rate of pay from $22.99 an hour to $17.88 an hour effective June 1, 2008. Motion carried unanimously.
Reports
Trustee Corey gave a report on the OKI-ICC meeting in Cincinnati that he attended regarding discussion on the Fields Ertel/I71 interchange.
Executive Session
A motion by Trustee Romano and second by Trustee Patterson to enter executive session to discuss pending litigation and personnel. Motion carried unanimously.
A motion by Trustee Corey to adjourn the meeting at 8:19 p.m. Board concurred and motion carried unanimously.
_____________________________ ______________________________
Dan Corey, President John Wahle, Fiscal Officer