Regular Meeting
April 15, 2008
Trustee Corey called the meeting to order at 6:35 p.m. All members of the Board were present. Also present was John Wahle, Fiscal Officer, Dan Evers, Administrator and Scott Phillips, Assistant Law Director.
Trustee Patterson led the Pledge of Allegiance.
A motion by trustee Romano and second by Trustee Patterson to appoint Linda Thompson to take minutes. Motion carried unanimously.
Presentation
Students from Mason High School were present to talk about hosting the State Conference of Ohio Association of Student Councils.
A motion by trustee Romano and second by Trustee Patterson to proclaim the dates of April 24 through April 26, 2008 as “Student Council Days in Deerfield Township” per the attached Proclamation. Motion carried unanimously.
Public Comment – None
Items to be Removed from Consent Agenda – None
Fiscal Officer
John Wahle, Fiscal Officer, presented the following items.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-28 A Resolution Directing Payment of Township Expenses
(Fifth Third $5,714.62), Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the TIF payment of $750 to the Bank of New York, N.A. from the TIF General Reserve Fund for administration fees. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve
SB08-20854-2, 20875-2, 20882-2, 20890-2, 20892-3, 20893-2, 20899-2, 20903-2, 20904-2, 20914-2 and 20919-2, and Purchase Orders 08-10952-2, 10953-2, 10956, 10965-2, 11003-2, 11004-2, 11009-2, 11025-2, 11026-3, 11044-3, 11054-2, 11120, 11122, 11131, 11132, 11135, 11136, 11141, 11142, 11145 through 11147. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve Warrants #52412 through 52485. Motion carried unanimously.
Board Action – New Business
Community Development
Lois McKnight, Director of Community Development, presented the Amendment of Moratorium and Vacation of Alley agenda items.
A motion by Trustee Patterson and second by Trustee Corey to pass Resolution 2008-29 A Resolution Releasing Certain Properties from the Moratorium, Making the Moratorium Inapplicable to Renovations of or Additions to Certain Existing Residences, Dispensing with the Second Reading, and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-30 A Resolution Authorizing the Township Administrator to Sign a Consent on Behalf of Deerfield Township to the Vacation of an Undeveloped Alley in the City of Mason which Runs from West Street to the Northwest Corner of Rose Hill Cemetery and Dispensing with the Second Reading. Motion carried unanimously.
Parks
Joel Smiddy, Director of Parks and Recreation, presented the agenda item, Fleckenstein Park House Demolition. A discussion was held on the merits of obtaining additional quotes.
A motion by Trustee Corey and second by Trustee Patterson to table agenda item 4C1, Fleckenstein Park House Demolition. Motion carried unanimously.
Public Works
Eric Reiners, Project Manager, presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-31 A Resolution Authorizing the Submission of an Application to the Warren County Board of Commissioners for Community Development Block Grant Funding for Revised Ramps on Sidewalks in the Montgomery Hills Subdivision and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-32 A Resolution Authorizing the Entering of a Reimbursement Agreement with the City of Mason for the Joint Purchase of Materials and Services for the 2008 Street Maintenance and Resurfacing Project and Waiving a Second Reading. Motion carried unanimously.
Fire Department
Acting Fire Chief Chris Eisele presented the agenda item.
A motion by Trustee Patterson and second by Trustee Corey to authorize the township administrator to execute the Memorandum of Understanding associated with this transfer and all applicable documentations necessary to perfect this transaction. Motion carried unanimously.
Administration
Dan Evers presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to accept the proposed gift of real estate, being Lot 8 in the Shoppes of Deerfield South and authorize the township administrator to execute all necessary documents. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to not request a hearing on the application for a D1 liquor permit for Red Robin International Inc. DBA Red Robin America’s Gourmet Burgers & Spirits, 5013 Bowen Drive, Deerfield Township, OH 45040. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchases of new fleet vehicles as identified in the attached modified list of vehicles using traditional fuel or, if not available, comparable vehicles using traditional fuel and authorize the township administrator to execute all necessary documents. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Patterson to approve March 18, 2008 meeting minutes with the following corrections: On draft, line #59, correct name to George Pitstick. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve March 27, 2008 meeting minutes with the following corrections: On draft, line #53 change ODOT to OKI; line #54 insert - estimated construction cost. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Corey and second by Trustee Romano to approve the attendance of Larry Weis at the DEPA Seminar on April 23, 2008 in Moraine, OH at no cost. Motion carried unanimously.
Executive Session
A motion by Trustee Romano and second by Trustee Patterson to enter executive session to discuss pending and threatened litigation and personnel. Motion carried unanimously.
____________________________ __________________________________
Dan Corey, President John Wahle, Fiscal Officer