April 1, 2008
Regular Meeting
Trustee Corey called the meeting to order at 5:00 p.m. All members of the Board were present. Also present was John Wahle, Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter into executive session for personnel review. Motion carried unanimously.
Swearing In Ceremony – Fiscal Officer John Wahle
The Warren County Sheriff’s Office Honor Guard presented the colors. Trustee Romano led the Pledge of Allegiance. Opening remarks were made by Mr. Wahle’s campaign co-chairs, Janeen Coyle Moody and Margaret Archangel. Trustee Patterson presented John Wahle with the Certification of Election and Warren County Commissioner Pat South administered the Oath of Office to Mr. Wahle. Mr. Wahle concluded the ceremony with acceptance remarks.
Public Comments, Presentations
The Board recognized Josh Kline for his outstanding achievement as state wrestling champion at Mason High School.
Bill Coffee, 3480 Ketch Court, spoke about Simpson Creek.
Janeen Moody, spoke about Polk Creek and drainage problems.
Items to be Removed from Consent Agenda – None
Fiscal Officer
Fiscal Officer John Wahle presented the following items for Board approval.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-26 A Resolution Directing Payment of Township Expenses to Fleet Management-$3,309.48, Horton-$500, Warren County Health-$165 and Warren County Telecom-$2,699.46, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Purchase Orders #08-11111 through 08-11115 and Warrants #52294 through 52337. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih, Urban Planning Analyst, presented Case #2008-023, Stage 2 Preliminary Site Plan Review for Governor’s Pointe North Office Buildings.
Rich Siever, with Kiesland Ltd. and representing the applicant, spoke about the request.
A motion by Trustee Romano and second by Trustee Corey to approve Case #2008-023, Stage 2 Preliminary Site Plan Review application for Governor’s Pointe North subject to seventeen (17) conditions as recommended by the Zoning Commission and amending #7 to read “parking is approved as proposed by Applicant”; #8 to be amended by adding “and screening of Building #1 Loading Dock”; amending #10 to read “the proposed ground mounted sign 7 feet 7 inches in height and 13 feet 6 inches in width is approved as proposed in drawing submitted on March 10, 2008”. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to take a five minute break. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Parks
Joel Smiddy, Director of Parks and Recreation, presented the following items for Board approval.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of a new Kubota Zero Turn Diesel Mower at a purchase price of $11,592.03. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve the purchase of a new Kubota RTV-1100 with snow blade and V-box salt spreader at a purchase price of $20,310.13. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to hire Brandon Smith and Tony Eifert as seasonal employees for the Parks Department at a starting rate of $10 per hour contingent upon successful completion of a pre-employment drug test and favorable background/reference check. Start dates will vary depending on receipt of testing results. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to hire Troy Davidson as seasonal camp director for the Parks Department at a starting rate of $12 per hour contingent upon successful completion of a pre-employment drug test and favorable background/reference check. Start dates will vary depending on receipt of testing results. Motion carried unanimously.
Public Works
Eric Reiners, Project Manager, presented information regarding grant application for sidewalk construction funding on Montgomery Road (US 22&3).
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-027 A Resolution Authorizing the Construction of Sidewalks Along the Montgomery Road (Route 22 and 3) Corridor in the Township and Authorizing an Application for a Grant to the Urban Area Transportation Enrichment Program of the Ohio-Kentucky-Indiana Regional Council of Government and Waiving a Second Reading. Motion carried unanimously.
Larry Weis, Public Works Director, presented the following items for Board approval.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of a new John Deere Gator from John Deere at a purchase price of $5,448.88 which includes a trade-in. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of a Bandit 255XP Brush Chipper from Southeastern Equipment for a total price of $38,340 utilizing state bid and approving the transfer of the 1990 chipper to the cemetery at a cost of $4,500. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of a new Scag mower at a purchase price of $8,370.23 including trade-in. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Patterson to not request a hearing on the application for a D51 liquor permit for Light Restaurant LLC DBA Light Fusion Tapas, 5947 Deerfield Bouleveard, Suite 1101 and to not request a hearing on the application of a D5 liquor permit for National Amusements Inc. DBA Showcase Grill Kings Island, 5937 Kings Island Drive, first floor only. Motion carried unanimously.
Minutes for Approval
A motion by Trustee Romano and second by Trustee Patterson to approve the February 9, 2008 meeting minutes with the following corrections: Lines 45, 46 and 47 to include “proposal was for footers and concrete pads for two (2) shelters at Cottell Park. Line 75 to include “proposed emergency repair of Davis Road for $54,466”. Line 105 to spell out FDIC to Fire Department Instructors Conference. The March 5, 2008 meeting minutes are approved as presented. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Patterson to accept Kris Blevins as a regular full time employee effective March 29, 2008. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve a pay rate of $12.62 per hour for Dan Wyrick effective March 23, 2008 and a one time payment of $32.40 for the difference in pay for hours worked in 2008 prior to the effective date. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve a pay rate increase for Michelle Bubemyre of $.25 per hour to a new rate of $15.11 per hour (OIC $15.86) effective with PP#8 beginning March 23, 2008. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve a pay rate increase for John Gardner of $.25 per hour to a new rate of $13.83 per hour (OIC $14.58) effective with PP#8 beginning March 23, 2008. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Jennifer Wagner’s attendance at the Ohio GFOA Introductory Governmental Accounting Seminar in Dayton, OH on April 8 and 9, 2008 at a cost of $90 plus mileage and incidentals. Motion carried unanimously.
Reports
Trustee Corey reported on attending an OKI Conference.
Dan Evers said the weekly activity reports were delayed due to his vacation and will be submitted.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to go into executive session to discuss threatened/pending litigation, personnel review and real estate acquisition. Motion carried unanimously.
The meeting adjourned at 11:15 p.m.
____________________________ _________________________________
Dan Corey, President John Wahle, Fiscal Officer