November 12, 2008
Trustee Meeting
Trustee Corey called the meeting to order and the Board entered executive session at 5:30 p.m. Trustee Romano and Trustee Patterson were present. Also present were Dan Evers, Administrator, Tom Swope, Law Director and John Wahle, Fiscal Officer.
The Board returned to regular session at 6:45 p.m.
Trustee Romano led the Pledge of Allegiance.
Presentation
A motion by Trustee Romano and second by Trustee Patterson to proclaim November 19, 2008 National GIS Day and urge all citizens to participate in GIS Day activities. Motion carried unanimously.
Public Comment – None
Items to be Removed from Consent Agenda – None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Romano and second by Trustee Corey to approve Purchase Orders 08-11629, 11641, 11658, 11659, 11662, 11668, 11672, 11681, 11689, 11691, 11695, 11698, 11700, 11702 through 11704, 11708, 11716 and 11718. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-85 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Board Action-New Business
Community Development
Ron Caldwell, Code Enforcement Officer, presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to declare the property at 2646 Hollyhock Road, Loveland, OH 45140 a public nuisance, pursuant to ORC §505.87 and adopt Resolution 2008-86 A Resolution Providing for and Authorizing the Removal of the Burnt Debris and Refuse, Located on 2646 Hollyhock Road, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
Hayfaa Wadih, Urban Planning Analyst, presented Case 2008-326, Preliminary Site Plan Review for Long Cove Pointe.
Tim Hensley spoke on behalf of the applicant.
Doug Smith, McGill Smith Punshon, spoke about meeting with Dave Mick, Warren County Engineer’s Office.
Trustee Corey opened the floor to public comment.
Eloise Pitstick, 5915 Timber Rail Lane, spoke on the project.
Trustee Corey closed the floor to public comment.
A motion by Trustee Patterson and second by Trustee Romano to approve Case 2008-326, Stage 2 Preliminary Site Plan Application for Long Cove Pointe, subject to twenty-one (21) conditions as recommended by the Township Zoning Commission. Motion carried unanimously.
Warren County Sheriff’s Office-Deerfield Township Post
Post Commander Lt. Brian Tinch presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-87 A Resolution Declaring Personal Property (2001 Ford Crown Victoria, VIN#2FAFP71WX1X160378) as Surplus, Approving the Sale of a Motor Vehicle and Waiving a Second Reading. Motion carried unanimously.
Fire Department
Chief Chris Eisele presented the agenda item.
A motion by Trustee Patterson and second by Trustee Romano approving the purchase of Nine (9) XTS Radios, twenty (20) spare batteries, twenty (20) remote speaker microphones, three (3) battery chargers and programming for three (3) current stock of radios to be updated from Mobile-Com Communications for a price of $40,002.48 to be reimbursed to the Township by the Loeb Grant. Motion carried unanimously.
Public Works
Dan Evers presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to accept Chestnut Hills Phase 1, Phase 2-Blk A and Phase 2-Blk B for public maintenance. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to accept Crooked Tree Meadows Section 1 and 2 for public maintenance. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to table the acceptance of Sunny Drive in Rosemont South for public maintenance until November 18, 2008. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to adopt Resolution 2008-88 A Resolution Authorizing Entering into a Contract for Snow and Ice Removal for Unaccepted Streets in Chestnut Hills Subdivision, Phase Two, Block F and Waiving a Second Reading. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve Resolution 2008-89 A Resolution Authorizing Entering into an Agreement for Snow and Ice Removal for Unaccepted Streets in Long Cove Subdivision and Waiving a Second Reading. Motion carried unanimously.
Fiscal Officer
John Wahle presented the agenda item.
A motion by Trustee Romano and second by Trustee Corey to approve Resolution 2008-90 A Resolution Approving the Issuance of Purchase Cards to Certain Employees and Dispensing with the Second Reading. Motion carried unanimously.
Human Resources
Dan Evers presented the agenda item.
A motion by Trustee Romano and second by Trustee Corey to approve the Employment Agreement with Chris Eisele for the position of Fire Chief effective September 10, 2008 and to authorize the Township Administrator Dan Evers to execute the Agreement. It is also recommended that Chief Eisele’s salary be retroactive to September 10, 2008. Motion carried unanimously.
Administration
Dan Evers presented the agenda items.
A motion by Trustee Corey and second by Trustee Romano to approve payment of Invoice #427-155 from Charles H. Hamilton Co. in the amount of $3,562.50 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve payment of Invoice #0016511 from KZF Design in the amount of $8,482 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to authorize the attached letter of appointment, designating the Township Administrator as Deerfield Township’s authorized agent for the purposes of complying with all FEMA/OH Department of Public Safety reimbursement requests. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to approve Resolution 2008-91 A Resolution Creating a TIF Area Pursuant to Section 5709.73(B) of the ORC Declaring the Improvement to Certain Parcels of Real Property Located in the TIF Area to be a Public Purpose, Exempting from Read Property Taxation 100% of that Improvement, Requiring the Owners of Those Parcels to Make Service Payments in Lieu of Taxes, Providing for the Distribution of the Applicable Portion of Those Service Payments to the Kings Local School District, Establishing a Township Public Improvement Tax Increment Equivalent Fund for the Deposit of the Remainder of Those Service Payments, Specifying the Public Infrastructure Improvements to be Made Within the TIF Area that Directly Benefit Those Parcels, Approving and Authorizing the Execution of a Service Agreement with Respect to the TIF Area. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Romano to approve the meeting minutes of October 21, 2008 as presented. Motion carried unanimously.
Consent Agenda
John Wahle presented the agenda item.
A motion by Trustee Corey and second by Trustee Patterson to approve Warrants #53717, 53718, 53752 through 53802. Motion carried unanimously.
Reports
John Wahle reported on riding with a Township Sheriff’s Deputy. Mr. Wahle will conduct a meeting November 13 with department heads regarding implementation of a spending plan.
Trustee Romano reported on visiting the township financial software supplier. He discussed the status of the Countryside YMCA and the success of the YMCA Express in the township.
Trustee Patterson discussed the dedication of the Veterans Memorial at Cottell Park on November 9.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss real estate, personnel and collective bargaining. Motion carried unanimously.
______________________________ _______________________________
Dan Corey, President John Wahle, Fiscal Officer