October 7 Regular Meeting 2008
Trustee Corey called the meeting to order at 5:00 p.m. All members of the Board were present. Also present were Township Administrator Dan Evers, Law Director Tom Swope and Fiscal Officer John Wahle.
Trustee Romano led the Pledge of Allegiance.
Executive Session
A motion by Trustee Corey to enter executive session, the Board concurred and motion carried.
A motion by Trustee Corey and second by Trustee Romano to enter regular session. Motion carried.
Presentation and Public Comment (6:30 p.m.) – None
Items to be Removed from the Consent Agenda – None
Fiscal Officer
John Wahle presented the following agenda items.
A motion by Trustee Patterson and second by Trustee Corey to approve Purchase Orders #08-11179, 11465, 11475, 11477 through 11479, 11482, 11483, 11488 through 11490, 11494, 11499, 11502, 11503, 11506, 11513, 11514 and Super Blanket #20931. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve Resolution 2008-78 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih, Urban Planning Analyst, presented Case #2008-285 Stage 3 Final Detailed Plan-Arbor Square North.
Ken Geis, with CUC and representing the applicant, spoke about the project.
Trustee Corey opened the floor to public comment and there were none.
A motion by Trustee Patterson and second by Trustee Romano to approve Case #2008-285 Stage 3 Final Detailed Plan application for the Arbor Square North project subject to eleven (11) conditions as recommended by the Township Zoning Commission. Motion carried unanimously.
Hayfaa Wadih presented Case #2008-284 Mr. Clean Car Wash-Modification of PUD.
Joe Kruse, representing the design firm, and Grady McCarthy, representing the business owner, offered to answer Board questions.
A motion by Trustee Patterson and second by Trustee Corey to approve the modification of Stage 3 Plan and permit re-facing of the ground and directional signs, re-locating and changing the two wall signs and extend the colored strips around the building as shown on the plans dated September 19, 2008. Motion carried unanimously.
Dan Evers and Doug Moorman, Economic Development Director with Cincinnati USA Regional Chamber of Commerce, presented the following agenda item.
A motion by Trustee Patterson and second by Trustee Romano to proceed with the second year of a three-year commitment to the Cincinnati USA Partnership and authorize the payment of $25,000. Motion carried unanimously.
Lois McKnight, Community Development Director, presented the following agenda item.
Emily Crow, McBride Dale Clarion, reviewed the process and presented the final draft of the Comprehensive Plan.
Trustee Corey opened the floor to public comment.
George Pitstick, 5915 Timber Rail Lane, gave a favorable comment on the plan.
Brad Price, 5862 Timber Rail Lane, complimented the process of the plan.
Trustee Corey gave the first reading of Resolution 2008-079 A Resolution Adopting a Comprehensive Plan.
A motion by Trustee Corey and second by Trustee Romano to take a five-minute break. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Parks Department
Joel Smiddy, Parks and Recreation Director, presented the following agenda item.
A motion by Trustee Patterson and second by Trustee Romano to authorize the Township Administrator to execute a contract/purchase agreement with All Phase Building & Remodeling for restoration of the Fleckenstein Barn at a cost of $21,774.55 with a 20% contingency of $4,354 for a total of $26,128.55. Motion carried unanimously.
Administration
Joel Smiddy presented the following agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve payment of Invoice #08180-00002 from ME Companies in the amount of $4,800 from the TIF 98 General Reserve Fund. Motion carried unanimously.
Dan Evers presented the following agenda item.
A motion by Trustee Romano and second by Trustee Corey to not request a hearing on the application of a D1 liquor permit for Abigail L. Hensley, 3299 SR 22 & 3, Deerfield Township, Loveland, OH 45140. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Patterson and second by Trustee Corey to approve the meeting minutes of September 16, 2008 regular session and September 25, 2008 work session as presented. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Romano and second by Trustee Patterson to approve Warrants #53512 through 53573 and #53394. Motion carried unanimously.
Human Resources
A motion by Trustee Romano and second by Trustee Patterson to approve the pay rate increase for Firefighter/Paramedic Dan Thatcher to $16 per hour effective September 21, 2008. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Patterson to authorize the Township Administrator to execute the attached engagement agreement with the law firm of Squire, Sanders & Dempsey LLP. Motion carried unanimously.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss personnel. Motion carried unanimously.
____________________________ ______________________________
Dan Corey, President John Wahle, Fiscal Officer