October 21, 2008
Trustee Meeting
Trustee Corey called the meeting to order at 5:00 p.m. Trustee Patterson and Trustee Romano was present. Also present were Dan Evers, Administrator, Tom Swope, Law Director and John Wahle, Fiscal Officer.
Executive Session
The board entered executive session.
A motion by Trustee Corey and second by Trustee Patterson to return to regular session. Motion carried unanimously.
Trustee Corey led the Pledge of Allegiance.
Administration
Fire Service Collaboration-Agreement in Principle
Don Prince (Mason City Council), Dave Young (Warren County Commissioner) and Christine Shimrock (Mason City Council) spoke on the Fire Service Collaboration-Agreement in Principle.
Trustee Patterson read the Agreement in Principle. The Trustees spoke on the Agreement in Principle.
Presentation
Fran Klatte, Public Relations Director, introduced Deerfield Day Volunteers to be honored.
The Trustees recognized Phyllis Hamilton, Kelly Green, Jim Klatte, Dani Green and Cody Powell for volunteering for Deerfield Day and presented each person with a certificate and gift card.
Public Comment – None
Deerfield Township Comprehensive Plan Presentation and Comments
Lois McKnight, Community Development Director, presented the second reading of the Deerfield Township Comprehensive Plan.
Trustee Corey opened the floor to public comment.
Lois McKnight read e-mails from George and Eloise Pitstick
Trustee Corey set November 12 as the final reading and adoption for the Comprehensive Plan.
Items to be Removed from Consent Agenda – None
Fiscal Officer
John Wahle presented the agenda items.
A motion by Trustee Patterson and second by Trustee Romano to approve Purchase Orders #08-11004-3, 11525, 11537, 11542, 11544, 11546, 11564, 11569, 11574, 11576, 11579, 11580, 11586 and 11595. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve Resolution 2008-80 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih, Urban Planning Analyst, presented Case #2008-339, Stage 3 Final Detailed Plan for the Palmera Multi-Family Development-Heritage Pointe.
Glenn Brehm, Planning and Development V-P with Hills Communities, spoke on the project and answered Board questions.
Trustee Corey opened the floor to public comment regarding the project and there were none.
A motion by Trustee Patterson and second by Trustee Romano to approve the application for Case #2008-339 Stage 3 Final Detailed Plan for the Palmera Multi-Family Development subject to the fifteen (15) conditions as recommended in this report and to approve Resolution 2008-81 A Resolution Authorizing (1) Approval of a Revised Stage II Site Plan Relating to the Heritage Pointe PUD and (2) The Dissolution of the Consent Decree executed with Hills Communities, Inc. that governs the property subject to the Heritage Pointe PUD and dispensing with the second reading. Motion carried unanimously.
Public Relations
Fran Klatte, Public Relations Director, presented the Deerfield Day 2008 Report.
Parks Department
Joel Smiddy, Parks Director, presented the agenda items.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution #2008-82 A Resolution Adopting Rules for Deerfield Township Parks and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve Resolution 2008-83 A Resolution Adopting Lease Agreement for Snyder House at Cottell Park and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to authorize the Township Administrator to execute a contract/purchase agreement with JP Flooring for replacement and repair of the flooring at the Snyder House at a cost of $14,010 with a 10% contingency of $1,401 for a total of $15,411. Motion carried unanimously.
Public Works
Dan Evers presented the agenda items.
A motion by Trustee Patterson and second by Trustee Romano to accept Long Cove Sections 1B, 1C, 2A and 3. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to accept maintenance of the streets in The Woods Subdivision, Sections 1 and 2. Motion carried unanimously.
Fiscal Officer
John Wahle presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve a payment of $832,400.18 from the General TIF 98 General Reserve Fund to Deerfield Township. Motion carried unanimously.
Warren County Sheriff’s Office-Deerfield Township Post
Lt. Brian Tinch, Post Commander, presented the agenda item.
A motion by Trustee Patterson and second by Trustee Romano to approve the purchase of the Konica Minolta Bizhub 250 in the amount of $3,809 for the Warren County Sheriff’s Post of Deerfield Township. Motion carried unanimously.
Administration
Dan Evers presented the agenda item.
A motion by Trustee Romano and second by Trustee Patterson to approve Resolution 2008-84 A Resolution providing for and authorizing the reimbursement of Letter of Credit fees to Terra Firma Associates for the period of time December 31, 2007 to March 30, 2008 and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve payment of Invoices #22126672 and 22126691 to Spectra Contract Flooring for a total of $125,650 and Invoice #M51605 in the amount of $39,170.30 from the TIF 98 General Reserve Fund. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to not request a hearing on the application of a C2 liquor permit for Target Corp DBA Target Store T 1091, 9841 Waterstone Blvd., Deerfield Township, Cincinnati, OH 45249. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Patterson and second by Trustee Romano to approve the October 7, 2008 regular meeting minutes as presented. Motion carried unanimously.
Consent Agenda
Fiscal Officer
A motion by Trustee Corey and second by Trustee Patterson to approve Warrants #53613 through 53687. Motion carried unanimously.
Human Resources
A motion by Trustee Corey and second by Trustee Patterson to approve the attendance of Jennifer Weisser at the free seminar on ArcGIS 9.3 to be held October 23, 2008 in Columbus, OH including meals and mileage. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to authorize the attendance of Dan Evers and Peggy Monjar at the OHPELRA Fall Seminar in Columbus, OH on October 24, 2008 at a cost of $155 per person. Motion carried unanimously.
Reports
Trustee Patterson extended an invitation to the Fleckenstein Park and Temporary Fire Station 59 Grand Opening on September 25 at 1:00 p.m.
Dan Evers announced the Trustee Work Session on Thursday, October 23 at 5:30 p.m. Mr. Evers spoke about attending the Warren County Chapter of Ohio Township Association with Warren County Engineer Neil Tunison. Mr. Tunison spoke at the meeting about policy on treating county roads this winter.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss real estate transaction and a personnel matter. Motion carried unanimously.
_____________________________ _____________________________
Dan Corey, President John Wahle, Fiscal Officer