October 2, 2008
Regular Meeting
Trustee Corey called the meeting to order at 6:30 p.m. Trustee Romano was present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Trustee Romano led the Pledge of Allegiance.
Presentations
The Board recognized Deerfield Day 2007 volunteers.
Trustee Speidel entered the meeting at this time.
There were no public comments.
Items to be Removed from the Consent Agenda
Trustee Corey asked if there were any items to be removed from the consent agenda, there were none.
Board Action – New Business
Public Relations
Fran Klatte, Public Relations Director, gave a report on the 2007 Deerfield Day.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Speidel and second by Trustee Corey to approve Purchase Orders #10724-2, 10733-3, 10741-4, 10851-2, 10888 and Super Blankets #20833-4, 20834-4, 20836-5, 20838-6, 20840-4 and 20841-5. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to approve Warrants #51136 through 51262. Motion carried unanimously.
Board Action – New Business (continued)
Community Development
Hayfaa Wadih, Urban Planning Analyst, presented Case No. 2007-449, Modifications to Approved Stage 3 Plan for Office Condo Buildings at Shoppes of Deerfield North.
Michael Griffin, a representative of Anderson-Griffin Development Company, responded to the presentation.
A motion by Trustee Speidel and second by Trustee Corey to approve Case No. 2007-449 the modifications to the approved Stage 3 Final Detailed Plan for the office condo buildings subject to the six (6) conditions as recommended in the staff report with the following modification to Condition #3 with respect to the site plan review for all future office buildings at Shoppes of Deerfield North in compliance with either the previously approved January 30, 2005 Stage 3 or the current submittal shall be subject to approval at the discretion of the Deerfield Township Community Director. Motion carried unanimously.
Fire Department
A motion by Trustee Speidel and second by Trustee Corey to approve the fire department application for the Loeb Grant for the purpose of obtaining a Mobile Data Computer and installation hardware to be used in department apparatus, as well as MARCS portable radios, accessories and programming at a total estimated cost of approximately $15,000. Motion carried unanimously.
Public Works
A motion by Trustee Romano and second by Trustee Speidel to award the 2007 street marking contract to the low bidder, Kneisel Construction Corp. for a cost not to exceed $30,000 and authorize the Township Administrator to sign any applicable documents. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to award the Kings Auto Mall Repair Project to the low bidder, Gradient Corporation, for a cost not to exceed $20,000 and authorize the Township Administrator to sign any applicable documents. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to award the Park Terrace Repair Project to the low bidder, Gradient Corporation, for a cost not to exceed $13,923 and authorize the Township Administrator to sign any applicable documents. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Speidel to not request a hearing on the application for a D51 liquor permit for Cincy Mongos LLC dba BD Mongolian Grill, 8655 Mongolian Grill, 8655 Mason Montgomery Road, Deerfield Township, Ohio. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize a modification to the Employee Handbook, Article V, Section B, “Holidays”, adding the following language: Full-time township personnel not covered by a collective bargaining agreement may observe the Columbus Day holiday on either Columbus Day or on the day after Thanksgiving. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize the Township Administrator to execute all documents necessary to secure wireless phone service and equipment from Verizon Wireless as outlined in the submitted proposal. Motion carried unanimously.
Consent Agenda
Fire Department
A motion by Trustee Corey and second by Trustee Speidel to accept the bid from LA FORCE to make repairs/replacement of doors and locks on fire department facilities at a cost of $6,219.20. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to approve the purchase of three appliances from Lowes: dishwasher, range and refrigerator at a cost of $1,104.20. Motion carried unanimously.
Human Resources
A motion by Trustee Corey and second by Trustee Speidel to authorize the attendance of Lois McKnight, Hayfaa Wadih, Ronnie Caldwell, Matt Clark, James Klatte, Greg Porta and Scott Evans at the seventeenth annual David J. Allor Planning and Zoning Workshop at a cost not to exceed $350. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to approve the adjusted pay rate for part-time firefighter Dan Thatcher to the rates specified. His rate of pay will change from $9.81 ($10.56 OIC) to his new rate of $10.56 ($11.31 OIC rate), effective pay period #21 (September 23 through October 6, 2007). Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to approve the attendance of Peggy Monjar at Workers’ Compensation University in Dayton, Ohio on Wednesday, October 3, 2007. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to adjourn the meeting at 7:45 p.m. Motion carried unanimously.