MINUTES
CALL TO ORDER: John Richardson, Chairperson
PRESENT: John Richardson, Robert Giesse, Scott Evans, Matt Evans, Donald de Reynier and Cherry Linder.
ABSENT: None.
STAFF: Lois McKnight, Hayfaa Wadih, Marilyn Arnold
Also present was township legal advisor, Scott Phillips.
Donald de Reynier moved, seconded by Robert Giesse, to approve the minutes of 07/14/08, as recommended.
The motion was approved on the following vote: AYES: John Richardson, Robert Giesse, Scott Evans, Donald de Reynier and Cherry Linder. NOES: None. ABSENT: None. ABSTAIN: Matt Evans
Township Attorney, Scott Phillips administered the oath to those giving testimony,
Case #2008-246 Site Plan Review for a dental office located at Lot #29 of Arbor Square PUD along the north side of Socialville-Fosters Road, east of Wilkens Boulevard
Staff Report Hayfaa Wadih explained the location, zoning, and history of the 2.7344 acres tract for the proposed construction of 2 office buildings. The first building or first phase is for the Hardin Dental Office. She said the current submittal was reviewed in light of the Stage 2 approved conditions for Arbor Square North and the Deerfield Township Zoning Resolution. She explained the parking and access, the landscape and open space, the signage, the lighting, and elevations. Ms. Wadih said the applicant has submitted a better designed, elegant building with good materials such as limestone and brick. Staff was concerned that the building would not match others in the office park but the applicant worked on trying to make the building have some common denominators with the others. She noted that this property does not fall into the Simpson Creek Watershed.
She said in the event of approval the staff had the following recommendations:
1. Adherence with all prior approved conditions and Resolutions applicable to the Arbor Square Development, except as herein modified.
2. Prior to final site plan approval, site access and interior circulation by the Warren County Engineer, in conjunction with the Deerfield Township Fire Rescue, is required.
3. Prior to final site plan approval, a letter of approval of stormwater management and compliance with the Rules and Regulations for the Design of Stormwater Management Systems, as determined by the Warren County Engineer, is required.
4. Compliance with the Ohio Environmental Protection Agency (OEPA), National Pollutant Discharge Elimination Systems (NPDES) permit for stormwater discharges associated with construction.
5. Compliance with the Warren County Erosion and Sediment Control Regulations, as determined by the Warren County Soil & Water Conservation District.
6. The number of parking spaces is approved as proposed.
7. Detailed sign drawing is required for Stage 3 submittal, signs permitted as the following:
a) One wall sign for all tenants occupying a minimum of 10,000 square feet of floor area. The size of said wall sign shall be no greater than one square feet of sign face area for every linear square foot of business front with a maximum sign area not to exceed 150 square feet. The wall sign shall be not exceed 36 inch in height. No more than one (1) wall sign to be installed on any building façade less than 200 feet in length.
b) One ground mounted sign to serve both building 2A & 2B shall not exceed three (3) feet in height and the size of the sign panel shall not exceed 2`6” in height and 4`6” in width.
c) No more than two (2) address marker of maximum eight (8) square feet each per door/entryway.
8. The landscape plan is approved as submitted for this review.
9. All roof-top mechanicals and light wells shall be screened from public view by parapet walls and from the right-of-way.
10. Dumpster enclosure material and color shall match the building material and color.
11. The photometric plan shall be revised to show the illumination level along all property lines. Illumination level shall not exceed 0.2 footcandles along north and west property abutting residential use. Light poles height shall not exceed 24 feet; no light bulb or lens shall protrude below the housing of any canopy light fixtures. Any direct light from the commercial properties toward residential properties shall be shielded from resident view. Illumination level shall not exceed 0.2 footcandles along the public and private right-of-way.
12. Compliance with the Warren County Subdivision Regulations, as applicable.
Ms. Wadih asked if the Board has questions. Matt Evans confirmed that the approved parking stall for Stage 2 was 9 x 18 feet. and clarified if the board is giving approval for both buildings or only one. She said they are seeking approval for both tonight. John Richardson closed this portion of the meeting and asked for the applicant to come forward.
Proponent Matt E. Parker, 4000 Miller Valentine Parkway, said they worked to make this building in compliance with the Arbor Square recommendations and create similarity with the existing building. John Richardson asked him about the meeting room shown on the plan. Mr. Parker said the dentist intends to use the room for conferences with plastic surgeons and other dentists. John asked if the room would be rented out to the public. He was told it would not. There were no other questions so John Richardson asked for any concerned citizens. John Richardson closed this portion of the meeting since there were no public comments and asked for board comments.
Motion Donald de Reynier moved, seconded by Scott Evans, to approve Case 2008-246 including the 12 Conditions as suggested by staff.
The motion was approved on the following vote: AYES: John Richardson, Robert Giesse, Scott Evans, Matt Evans, Donald de Reynier. NOES: None. ABSENT: None. ABSTAIN: None.
1. Adherence with all prior applicable Warren County and Deerfield Township Resolutions applicable to Deerfield Crossing, except as herein modified.
2. Approval of site access, interior circulation and improvements by the Warren County Engineer, in conjunction with the Deerfield Township Fire Rescue, per the requirements and standards for the design and construction of streets and roadway facilities and the Warren County Access Management Regulations.
3. The applicant assumes all liability regarding any traffic signs, pavement markings and any other traffic control devices proposed on private property that do not comply with the Manual on Uniform Traffic Control Devices (MUTCD), as applicable.
4. Approval of a stormwater drainage plan by the Warren County Engineer, in compliance with the Rules and Regulations for the Design of Stormwater Management Systems.
5. Compliance with the Ohio Environmental Protection Agency (OEPA), National Pollution Discharge Elimination Systems (NPDES) permit for stormwater discharges associated with construction.
6. Approval of an erosion and sediment control plan by the Warren County Erosion and Sediment Control Regulations, in compliance with the Warren County Erosion and Sediment Regulations, prior to earth moving activities. Approval of bond agreement by the Warren County Commissioners, prior to Stage 3, final site plan submittal.
7. The developer shall expand and/or upgrade the water system, water treatment and storage facilities, sanitary sewers and wastewater treatment facilities necessary to serve the development, as determined by the Warren County Sanitary Engineer.
8. Wastewater flow is limited to 3,740 gallons/day/acre.
9. Provision of sufficient hydrants for fire suppression activities, at developer expense, as determined by the Deerfield Township Fire Rescue, prior to final site plan approval.
10. Detailed landscape is required for Stage 3 submittal. Calculation of pervious and impervious surface is required. Compliance with staff recommendation as stated in this report. Existing 25 feet landscape mounding easement along Mason Montgomery Road shall remain as well as the existing trees along the common access drive.
11. The development is permitted one ground mounted sign with a maximum 35 square feet of face area and two wall mounted signs one to the east facing Mason-Montgomery with a face area not to exceed 150 square feet and one either to the north or south elevation not to exceed 96 square feet.
12. Photometric plan is required for Stage 3 submittal. Illumination level shall not exceed 0.2 foot candles along the right of ways of Mason-Montgomery Road and Merten Drive. Lighting pole shall not exceed 24 feet in height from the ground level.
13. Prior to Stage 3 review, applicant shall submit a detailed elevations drawing with color and materials specification.
14. Any parking proposed above the Code minimum shall be installed with a pervious surface.
15. All the roof-top mechanicals and roof-top light wells shall be screened from public view by parapet walls, as viewed from any adjoining public right-of-way (ROW).
16. Dumpster enclosure material and color shall match the building material and color.
17. Replat of existing Lot 5 of Deerfield Crossing, Section Two, in compliance with the Warren County Subdivision Regulations, as determined by the Warren County Regional Planning Commission.
Ms. Wadih asked for questions from the board. John Richardson asked if there were 5 more parking spaces than needed and must be pervious surfaces. He asked if this board must tell them where they should be and what type of surface they use. John said there must be guidelines on what type of surface they use. Matt Evans said there are both pervious asphalt and concrete. Don de Reynier said the number is not 5 spaces but it should be 29 spaces. He was told the 5 extra spaces are at the Chick-Fil-A location and the others are at the proposed future retail parking area. Matt Evans asked if a Stage 1 was submitted. Hayfaa Wadih said plan for Deerfield Crossing have been submitted many times. Matt Evans asked if there is a limit on the number of outlots in the PUD, size of lots, or acreage. Ms. Wadih said there was nothing in the previously approved condition that limits the number of outlots. John closed this portion of the meeting and asked the applicant to come forward.
Proponent Troy Daniel, 3378 W. Mack Street, Akron, OH 44333, said they plan to split the lot for future retail. John Richardson said it looks like the plan shows a single user. Mr. Daniel said it is in the concept stage and he didn’t know what might go in the other lot there. Matt Evans asked if drive through are permitted in this PUD. There was some discussion about an easement to be used when the second lot develops. He said they could probably work out an agreement on shared parking between the two lots. John said in this PUD the parking spaces are 10 x 18 feet.
John asked if they have a particular paving product in mind. Matt Evans noticed the dumpster enclosure which showed two dumpsters which will be enclosed. John said the board would see these details on Stage 3. Don de Reynier said this board should view this as 5 extra parking spaces and not more because the board is only reviewing the first lot. John Richardson asked for public comment. There was none and he asked for board discussion.
Motion Scott Evans moved, seconded by Robert Giesse, to approve Case 2008-232 including the 17 Conditions as recommended by staff.
The motion was approved on the following vote: AYES: John Richardson, Robert Giesse, Scott Evans, Donald de Reynier. NOES: Matt Evans. ABSENT: None. ABSTAIN: None.
Old Business Lois McKnight said the Comprehensive Plan Open House will be held Thursday Aug. 21st, at 5:00 to 8:00 PM for the public. Hayfaa Wadih said this would be a visual presentation showing the results of the Planning Forum meetings.
The motion was approved on the following vote: AYES: John Richardson, Robert Giesse, Scott Evans, Matt Evans, Donald de Reynier. NOES: None. ABSENT: None. ABSTAIN: None.