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DEERFIELD TOWNSHIP

BOARD OF ZONING APPEALS

6:30 PM – FEBRUARY 8th, 2007

MINUTES

CALL TO ORDER: James Klatte called the meeting to order.

ROLL CALL James Rinehart, William Heckman, James Klatte, and Alternate Greg Porta were present. Brian Leary and Mike Kean were absent with notice. Also present was Deerfield Township Attorney, Dan Hendy.

Minutes Motion by Greg Porta to approve minutes of 01/11/07. Second by James Rinehart.Roll Call James Klatte-Yes, James Rinehart-Yes, Greg Porta-Yes, William Heckman abstained. The motion was approved.

Motion by William Heckman to postpone the election of officers for 2007 until we have more board members present. Second by James Rinehart.oll Call: William Heckman-Yes, Greg Porta-Yes, James Klatte-Yes, James Rinehart-Yes. The motion was approved.

Dan Hendy recommended this case be tabled due to the absence of the proponent, Steve Waldmann. The motion was approved to table the case. Mr. Waldmann came in late. At that time Greg Porta made a motion to re-open Case 2007-025. There was a second by James Rinehart. Vote was all yes.

Old Business Jim Rinehart asked about the sign being lit after hours at the Ace Hardware. Greg Porta said he had noticed this at the last BZA meeting. Hayfaa Wadih said that the Code Enforcement Officer doesn’t normally work the late hours which the sign would be on. Lois McKnight told the board that the situation had not been reviewed. Greg Porta said he would be willing to check it out after hours. Mr. Porta expressed concern that this was specifically mentioned at the public hearing and may have been included in the conditions. Lois said she wasn’t sure if it had been included in the conditions for that case but she would review the conditions.

Jim Rinehart asked if anyone had looked at the situation of those cars with large advertising signs on them being parked along Fields-Ertel Shopping Center. Lois said she would make a note to have that checked out. Township attorney, Daniel Hendy, administered the oath to those giving testimony.

CASE 2007-025 5620 Columbia Road, Kings Local School District, Request for approval to build a storage building similar to the existing maintenance building.

Staff Report Hayfaa Wadih explained the request for a storage facility for athletic equipment. She pointed out on the school property the location of several sheds and building and where they wanted to put the proposed building.

Ms. Wadih said on January 31^st the staff along with a Warren County Soil & Water Conservation Engineers visited the site. They inspected the storm water management concerns expressed by an adjoining property owner. The engineers found that the storm water management could be improved with a few modifications to the site. It was apparent that the water problem mentioned by the adjoining residents was not caused by run off from the parking area but rather from the tennis courts. The storm water management could be improved with a few modifications to the site such as a catch basin and detention pond near the tennis courts. The Warren County Soil & Water Conservation Engineers expressed their readiness to offer any advice to the school if they wish to contact them.

Mr. Klatte inquired about the location of the future proposed concession structure. Ms. Wadih showed it on the plan and noted that it is not part of the case but rather for the future. Mr. Klatte closed this portion of the meeting and asked the applicant to come forward.

Proponent Steve Waldmann, 5620 Columbia Road, Kings Schools, distributed photos and showed the location of the building which would be 25 feet from the existing building south of the tennis courts.

Mr. Klatte inquired about the construction of the proposed building. Mr. Waldmann clarified that the building would be built by Blitz Builders and it would be similar to the building which they built 2 years ago north to the football field. It will be erected on a concrete slab.

Greg Porta asked the reason for the location of the building. Mr. Waldmann explained that they plan to store track items in the building. Greg Porta asked if Mr. Waldmann had discussed the storm water run-off with the county staff. Mr. Waldmann said no, he hadn’t discussed the storm water management with anyone.

Mr. Klatte asked about the time frame for the proposed concession stand. Mr. Waldmann said the concession stand was in the original plan and due to the financial situation, he doesn’t believe that is in the immediate future. He said this proposed building is not part of the bond issue.

Mr. Rinehart said he didn’t have any photo to view of the building. Mr. Waldmann said it would be exactly like the previously built one. Dan Hendy asked Mr. Waldmann if he would give the township staff a photo of the building for the file. Mr. Waldmann said he would.

Mr. Klatte asked if there would be gutters and downspouts on the building. Mr. Waldmann said the first building does have gutters and this would be the same.

Dan Hendy said this is a conditional use application and the board should feel free to put conditions on the case. Dan Hendy said the applicant should speak to how this would adversely affect the adjoining properties. Mr. Waldmann said there is a tree line that makes a natural barrier between the proposed building and the neighborhood so he didn’t believe there would be any adverse affect to the neighbors. Mr. Klatte asked any concerned citizens who wanted to talk to come forward.

Concerned Citizens Mike Brown, 1956 Riverwood Trail, Kings Mills, OH 45034, said he was not opposed to any buildings or site improvements relating to the school. He pointed out on the map the location of a 48 inch culvert pipe which goes from his yard to a culvert in the neighborhood. He showed the location of 3 catch basins at the parking lot which drain down to an open ditch and then to his pipe. Mr. Brown said he has about a foot of water running between the houses. He said he was not earlier there to complain about the existing situation. He was concerned about the future development as the school adds hard surfaces. Mr. Brown expressed the need to plan for management of the storm water.

Eric Reis, 1936 Riverwood Trail, Kings Mills, OH 45034, told Hayfaa Wadih that he appreciated her efforts and he also appreciated that she took Warren County Staff out to the site. He said he did not come to this meeting to prevent the school from building their building. He said his primary concern is the storm water. Also, he would like to request that they do not remove the tree line.

Chad Hanson, 1946 Riverwood Trail, Kings Mills, OH 45034, projected a drawing on the wall showing the French

drain in his back yard and a rock drainage system. He said it works pretty well but in the spring there is a lot of water. He

stated that he was not at the meeting to try and stop them from building it but wanted them to take into account the storm water issue.

Mr. Klatte closed this segment of the meeting and asked for board comments.

Board Discussion William Heckman asked Hayfaa to repeat what the Warren County Soil & Water person said about correcting the water problem. Hayfaa explained that the parking lot water drainage is on a hill and the water goes down to the neighborhood. That situation could be improved by a catch basin. The water coming from the tennis court has no catch basin either. They thought a small retention pond would help that water situation. No trees would be removed. The board had a question for the proponent.

Jim Rinehart asked if the school would be receptive to adding a catch basin. Steve Waldmann, 5620 Columbia Road,

Kings Schools, said he didn’t know if the school would be willing to do that since this proposed building is privately funded. William Heckman said maybe this board should make a condition that the water situation be addressed.

Greg Porta said there should be a condition that gutters be put on the building. They will be adding more hard surface. Mr. Porta said with that recommendation, the concern was where would that water go. Ms. Wadih again explained thesite and she said Warren County said at this point there may not be a problem but with future issues, water must be

addressed.

William Heckman asked Dan Hendy if the board could put in a condition regarding the drainage. Dan Hendy stated that this is a conditional use case and that the board members are looking at this development as a whole. As development continues to occur it is within the board jurisdiction to do something about any adverse impacts on the water issues.

Motion Motion by Greg Porta to approve Case 2007-025 with four conditions as follows:

1. Building must be constructed with gutters around the eaves;

2. Future requests for development of school property shall be accompanied with an updated stormwater management plan to mitigate the existing conditions;

3. No trees shall be removed with the construction of this building;

4. Final plans must be approved by Deerfield Township Community Development Department.

Second by James Rinehart

Roll Call James Rinehart-Yes, William Heckman-Yes, James Klatte-Yes, Greg Porta-Yes

The motion was approved.

Adjourn Motion by Greg Porta to adjourn. Second by William Heckman.

Roll Call Greg Porta-Yes, James Klatte-Yes, William Heckman-Yes, James Rinehart-Yes

The motion was approved.

________________________________________________ ___

James Klatte, Chairperson Date William Heckman, Secretary Date

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