DEERFIELD REGIONAL STORM WATER DISTRICT
SPECIAL DISTRICT BOARD MEETING
Mason High School Auditorium
6100 Mason-Montgomery Road
Mason, OH 45040
December 9, 2008
President Walter Daniels called the meeting to order at 7:20 P.M.
ATTENDANCE
Those present at the meeting were:
Board Members: Walt Daniels, Tim Grieve, Susan Berger
Attorneys: Eric Luckage, Esq., Albers & Albers
John Albers, Esq. Albers & Albers
Engineering Consultantss:
Chris Calpin,
Samantha Doering,
CDM
Andrew Bohlen, CDM
Ross Horvath, CDM
Appraiser: Anthony F. Mollica
Admin. Assistant: Cathy Herrick
Task Order No. 11
– Illicit Discharge Investigation and Detection
CDM reported no
activity has occurred due to the w
Welcome, Background and Meeting Format Explanation: President Walt Daniels greeted the attendees and introduced the members of the Board of Trustees for the Deerfield Regional Storm Water District, as well as, member of the District’s engineering firm and legal counsel. Mr. Daniels then gave a brief synopsis of how the District was formed and the purpose and goals of the District.
Overview: Chris Calpin, Engineer of CDM, gave a Power Point presentation of the storm sewer service area and various watersheds with Deerfield Township. Mr. Calpin indicated there were approximately 654 properties identified as potentially benefitting from the proposed Greenfield Place repair project. He added, the number of affected properties may change as further investigations continue.
Defining the Benefit Area: Anthony F. Mollica, Appraiser, explained the process of compiling the report indicating which properties would benefit from the storm sewer repair project and be included in the special assessment, also that each benefiting parcel would be assessed equally.
Special Assessment Process: Eric Luckage, Attorney for the District, discussed the District's role in assisting residents with private property issues and shared that Deerfield Township and Warren County are of the opinion that those entities could not assist on private property. Mr. Luckage also reviewed the special assessment procedure and explained that after the Board adopted a Resolution of Necessity, the owner of each property benefiting from the project would receive notice of the adoption of the resolution and an estimated assessment by certified mail prior to beginning the project. He also explained the process for property owners to object to the estimated assessment.
Break to Organize Written Questions: Attendees were given index cards upon arrival and asked to submit any questions regarding the information presented or the proposed repair project upon completion of the presentation. This portion of the meeting began at 8:20 p.m.
Respond to Written Questions from the Public and Public Forum: Over 200 questions were received and the district answered as many as time permitted. Mr. John Albers, Attorney at Law, conducted an open session addressing the questions submitted by the attendees, including questions from the floor. The Storm Water District agreed to post on their website, a compilation of the most frequently asked questions and provide answers to same.
MOTION FOR ADJOURNMENT
Ø Action Taken/Required: Tim Greive motioned, seconded by Walt Daniels, to Adjourn at 9:45 p.m. Vote: All Yes.
Next Regular Meeting: January 13, 2009
The Deerfield Regional Storm Water District Board meets the second Tuesday of every month at 6:30 p.m., unless otherwise notified.
Attest:
_________________________________
Susan Berger, Secretary-Treasurer